Accounts Payable Specialist

SHV Holdings NV; Houston, Northern (TX, KY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

401(k) plan with company contribution

Health savings/dependent care accounts

Paid time off

Job summary

Kiwa North America is seeking an Accounts Payable Specialist in Houston, TX to manage contractor invoices, expense reimbursements, and T&E processing. The role requires meticulous attention to detail, timely follow-ups, and strong communication with contractors and internal teams.

Hybrid schedule (3 days in office, 2 remote) and reporting to the Controller. The successful candidate will ensure policy compliance and accurate financial records while supporting weekly payment cycles.

Qualifications

• 1-3 years of Accounts Payable or related accounting experience preferred.
• Experience reviewing invoices, expense reimbursements, and supporting documentation.
• Strong understanding of invoice approval workflows, expense policies, and validation against work orders and system records.

Responsibilities

• Review Contractor invoices and expense reimbursements for required approvals, accurate coding, supporting documentation, and policy compliance.
• Validate invoices and reimbursements against approved work orders and system records before approval.
• Follow up with contractors for missing documentation, incorrect coding, duplicates, or other discrepancies.
• Track missing or delayed invoices and reimbursements with timely follow-ups.
• Serve as a point of contact for contractors/auditors and clarify policy or documentation requirements.
• Prepare weekly payment lists with supporting documentation for processing.
• Maintain relationships with internal/external stakeholders and provide weekly updates to supervisor.
• Upload contractor T&E packets to filing system and assign to approvers for payment processing.

Skills

Accounts Payable

Attention to detail

Organization

Communication

Education

Associate degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Dynamics 365 Finance & Operations

Job description

PPI Quality & Engineering is supporting Kiwa America in the search for an Accounts Payable Specialist to support contractor invoice, expense, and time & expense processing.
Overview:

The A/P Specialist will review documentation for accuracy and compliance, resolve discrepancies, coordinate with contractors and internal stakeholders, and support timely weekly payment processing. The ideal candidate is detail-oriented, organized, responsive, and comfortable managing multiple priorities and deadlines in a fast-paced environment.

Location: Houston, TX 77024
Schedule: Hybrid (3 days in office / 2 days remote)
Reports To: Controller

Responsibilities include but are not limited to:

• Review Contractor invoices and expense reimbursements to confirm required approvals, accurate coding, supporting documentation, and policy compliance.
• Validate invoices and expense reimbursements against approved work orders and system records before approval.
• Follow up with contractors regarding missing documentation, incorrect coding, duplicate submissions, unsupported charges, or other invoice, expense, work-order, and system discrepancies.
• Track missing or delayed Contractor invoices and expense reimbursements, send timely follow-ups.
• Serve as a key contact for Contractors/auditors by responding to invoice- and expense-related questions and clarifying policy or supporting-document requirements.
• Prepare the weekly payment list for reviewed and approved invoices and expense reimbursements, with supporting documentation for payment processing.
• Build and maintain effective relationships with internal and external stakeholders and provide weekly updates to the direct supervisor.
• Perform other tasks and duties as assigned to support the Finance function.
• Monitor shared T&E email box for all contractor’s packets. Upload to filing system assigning to necessary approvers.
• Entering contractors T&E for payment processing with strict deadline.
• Track errors and reach out to PC’s for corrections. Process corrections immediately upon receiving.

Responsabilities:

Required

• 1-3 years of Accounts Payable or related accounting experience preferred.
• Experience reviewing invoices, expense reimbursements, and supporting documentation.
• Strong understanding of invoice approval workflows, expense policies, and validation against work orders and system records.
• Working knowledge of Microsoft Excel, including filtering, sorting and basic formulas.
• Experience with Microsoft Dynamics 365 Finance & Operations preferred.
• Strong attention to detail, organization, communication, and ability to manage competing deadlines independently.

Preferred

• Associate degree in Accounting, Finance, Business Administration, or related field

Qualifications:

At Kiwa North America, you will be part of a fast-growing, high-performance global organization where innovation, continuous improvement, and professional development are at the core of everything we do. This is a place where your contributions matter, your ideas are valued, and your career growth is actively supported.

You will play a pivotal role within a global leader in Testing, Inspection, and Certification (TIC), delivering trusted expertise across consulting, testing, inspection, certification, and training services.

You will also have the opportunity to participate in a comprehensive and competitive benefits package, including medical coverage, a 401(k) plan with company contribution, health and dependent care savings accounts, paid time off, and more.