Hybrid Accounts Payable Specialist — Detail-Driven

PPI Quality & Engineering, LLC; Houston (TX); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical coverage

401(k) plan with company contribution

Paid time off

Job summary

Kiwa North America is seeking an Accounts Payable Specialist in Houston, TX. You will review contractor invoices, expense reimbursements, and time & expense processing, ensuring accuracy and policy compliance.

This role manages approvals, coordinates with contractors, and supports timely weekly payments. Proficiency in Excel and familiarity with Dynamics 365 Finance & Operations are preferred; hybrid schedule (3 days in office, 2 remote).

Qualifications

• 1-3 years of Accounts Payable or related accounting experience preferred.
• Experience reviewing invoices, expense reimbursements, and supporting documentation.
• Strong understanding of invoice approval workflows, expense policies, and validation against work orders and system records.
• Microsoft Excel proficiency.

Responsibilities

• Review Contractor invoices and expense reimbursements to confirm required approvals, accurate coding, supporting documentation, and policy compliance.
• Validate invoices and expense reimbursements against approved work orders and system records before approval.
• Follow up with contractors regarding missing documentation, incorrect coding, duplicate submissions, unsupported charges, or other discrepancies.
• Track missing or delayed Contractor invoices and expense reimbursements, send timely follow-ups.
• Serve as a key contact for Contractors/auditors by responding to invoice- and expense-related questions and clarifying requirements.
• Prepare the weekly payment list for reviewed and approved invoices and expense reimbursements, with supporting documentation for payment processing.
• Build and maintain relationships with internal and external stakeholders and provide weekly updates to the supervisor.
• Monitor shared T&E email box for all contractor packets and upload to filing system for necessary approvals.
• Enter contractors T&E for payment processing with deadlines.
• Track errors and reach out to PCs for corrections; process corrections promptly.

Skills

Accounts Payable

Accounting

Excel

Microsoft Dynamics 365 Finance & Ops

Documentation

Education

Associate degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Dynamics 365 Finance & Operations

Job description

Kiwa North America is seeking an Accounts Payable Specialist in Houston, TX. You will review contractor invoices, expense reimbursements, and time & expense processing, ensuring accuracy and policy compliance.

This role manages approvals, coordinates with contractors, and supports timely weekly payments. Proficiency in Excel and familiarity with Dynamics 365 Finance & Operations are preferred; hybrid schedule (3 days in office, 2 remote).