Accounts Payable Manager

Chaparral Company; Waco (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Chaparral Company is seeking a seasoned Accounts Payable Manager in Texas to lead and optimize the AP function for our construction projects. You will supervise staff, ensure accurate coding and timely payments, and coordinate with purchasing and project teams to resolve discrepancies.

The role requires 5+ years in AP with 2+ years in supervision, strong Excel skills, and experience with job cost accounting. Construction experience and Vista/Viewpoint familiarity are a plus.

Qualifications

• Five+ years progressive AP experience including 2+ years supervising an AP team.
• Construction experience preferred.
• Familiarity with job cost accounting, POs, subcontractor payments, retainage.
• Construction accounting systems experience preferred; Vista/Viewpoint a plus.
• Proficiency with Microsoft Office, particularly Excel.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to coach employees and collaborate across departments.
• Sound judgment handling confidential financial information.

Responsibilities

• Manage full AP cycle: receipt, verification, coding, approval, processing, and payment.
• Supervise, train, and develop AP staff; set priorities for accuracy and productivity.
• Ensure invoices are coded to correct company, branch, job, cost code, and GL account.
• Verify invoices against POs, receiving docs, and subcontracts.
• Coordinate with Purchasing, PMs, and branches to clear discrepancies.
• Review payment runs and schedule payments per vendor terms and cash needs.
• Oversee vendor onboarding and banking changes; collect W-9s.
• Maintain separation of duties for vendor setup, processing, approval, and release.
• Monitor AP aging, reconcile statements, and prevent duplicate payments.
• Ensure subcontractor docs, lien waivers, retainage conditions prior to payment.
• Support month-end/year-end close with accruals and AP reconciliations.
• Support 1099 reporting and applicable tax reviews.
• Maintain data accuracy in Vista and AP systems; document procedures.
• Track outstanding invoices and escalate delays; identify process gaps for improvement.
• Perform related duties as assigned.

Skills

Accounts payable management

AP team supervision

Multi-priority management

Strong communication

Attention to detail

Coaching employees

Collaboration across departments

Discretion with financial info

Ownership and accountability

Education

Associate or Bachelor’s in Accounting/Finance/Business Admin

Tools

Excel

Vista/Viewpoint

Job description

• Manage the full accounts payable cycle, including invoice receipt, verification, coding, approval, processing, and payment.
• Supervise, train, and develop AP staff; establish priorities and expectations for accuracy, productivity, and responsiveness.
• Ensure invoices are assigned to the appropriate company, branch, job, cost code, and general ledger account.
• Verify invoices against purchase orders, receiving records, subcontract agreements, and supporting documentation, as applicable.
• Coordinate with Purchasing, Project Managers, and branch personnel to resolve discrepancies and obtain timely approvals.
• Review proposed payment runs and coordinate payment timing with accounting leadership based on vendor terms, due dates, and cash requirements.
• Oversee vendor onboarding and maintenance, including W-9 collection and independent verification of banking changes.
• Maintain appropriate separation of responsibilities for vendor setup, invoice processing, payment approval, and payment release.
• Monitor AP aging, reconcile vendor statements, resolve outstanding credits and disputed balances, and prevent duplicate payments.
• Coordinate with responsible departments to confirm required subcontractor documentation, lien waivers, and retainage conditions before payment, as applicable.
• Support month-end and year-end close through timely invoice processing, cutoff review, accrual identification, and AP reconciliations.
• Support annual 1099 reporting, applicable sales and use tax review, and audit documentation requests.
• Maintain accurate information in Vista and related AP systems, identifying and resolving discrepancies.
• Maintain documented procedures and cross-training to support consistent processing and department coverage.
• Track outstanding invoices and approval delays, escalating unresolved items when necessary.
• Identify recurring process gaps and implement improvements to workflows, system utilization, and reporting.
• Perform other related duties as assigned.
• Five or more years of progressive accounts payable experience, including at least two years supervising or leading an AP team.
• Commercial or industrial construction experience preferred.
• Associate or Bachelor's degree in Accounting, Finance, Business Administration preferred.
• Familiarity with job cost accounting, purchase orders, subcontractor payments, and retainage.
• Experience with construction accounting systems preferred; Vista/Viewpoint experience is a plus.
• Proficiency with Microsoft Office, particularly Excel.
• Strong understanding of AP procedures, reconciliations, accruals, and internal controls.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet payment and accounting deadlines.
• Strong written and verbal communication skills.
• Ability to coach employees, establish accountability, and collaborate across departments.
• Sound judgment and discretion when handling confidential financial and banking information.
• Self-motivated with a strong sense of ownership and follow-through.