Accounts Payable Specialist

Confidential; San Jose (CA); Presencial; USD 60.000 - 80.000; Jornada completa

Descripción de la vacante

Confidential in San Jose, CA is seeking an Accounts Payable Specialist to manage data entry and processing of vendor invoices. You will maintain financial records, verify billing accuracy, and ensure compliance with company policies.

Responsibilities include reviewing invoices, entering data into our accounting software, handling expense reports, and organizing documents. Strong attention to detail, organizational skills, and the ability to work in a fast-paced environment are essential; Notary

Formación

• 4+ years of accounts payable experience.
• Strong organizational, analytical and recording skills.
• Detail oriented.
• Notary certification is a plus.
• Viewpoint Software experience is a plus.
• Experience filing, scanning and organizing documents.

Responsabilidades

• Review and record invoices from vendors to ensure accuracy in billing.
• Input invoices, subcontracts, and purchase orders into our accounting software.
• Provide internal and external customer service and support.
• Process expense reports from employees; identify discrepancies and elevate as needed.
• Be aware of approved vendors and policies to avoid paying unauthorized invoices and expenses.
• File, scan, and organize documents.

Conocimientos

Accounts payable

Data entry

Vendor invoices

Detail oriented

Educación

Notary certification

Herramientas

Viewpoint Software

Descripción del empleo

The Accounts Payable Specialist will primarily be responsible for data entry and processing vendor invoices. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise.

Responsibilities

• Review and record invoices from vendors to ensure accuracy in billing
• Input invoices, subcontracts, and purchase orders into our accounting software.
• Provide internal and external customer service and support.
• Process expense reports from employees Identify discrepancies and elevate in appropriate manner
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• File, scan, and organize documents.

Qualifications

• File, scan, and organize documents.
• 4+ years of accounts payable experience.
• Notary certification is a plus.
• Strong organizational, analytical and recording skills
• Detail oriented
• Viewpoint Software experience a plus.

Capabilities

• Strong attention to details.
• Excellent organizational skills.
• Team Player who can work independently and handle a variety of responsibilities.
• Able to work in fast paced environment and juggle multiple assignments.
• Ability to work overtime on an as-needed basis.
• General work environment - sitting for long periods, standing, walking, typing, bending.
• Occasional lifting of up to 30 lbs.
• Construction background highly preferred.