Accounts Payable Specialist

VulcanForms Inc.; Harvard (MA); On-site; USD 61,000 - 84,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

401(k) with company match

Generous paid time off

Equity package

Job summary

VulcanForms Inc. in Massachusetts is seeking an Accounts Payable Specialist to manage high-volume invoice workflows, vendor data, and cross-functional issue resolution. You will own timely processing, accuracy, and relationship management with suppliers.

The role requires detail-oriented multitaskers who thrive in a fast-paced environment and can contribute to a growing organization with ownership mindset. Competitive salary, equity, and comprehensive benefits are provided.

Qualifications

• Strong knowledge of invoice validation and vendor reconciliations.
• Experience resolving invoice discrepancies and vendor inquiries.
• Experience maintaining accounting operations across multiple business units.

Responsibilities

• Process invoices with GL coding and validation daily.
• Update and maintain vendor master data and supplier records.
• Reconcile vendor statements and resolve discrepancies promptly.
• Respond to vendor inquiries professionally and manage PO receipts discrepancies.
• Collaborate with internal stakeholders to close gaps and improve AP processes.
• Support month-end close and audit activities as needed.
• Assist with special projects and administrative duties.

Skills

Detail oriented

Multitasking

Analytical skills

Ownership mindset

Education

Associate degree in Accounting/Finance or related field

Job description

Job Purpose

The Accounts Payable Specialist plays a critical role in supporting the day-to-day financial operations of the organization by ensuring timely, accurate, and efficient processing of vendor invoices and payments. This individual will manage high-volume invoice workflows, maintain vendor relationships, and collaborate cross-functionally to resolve discrepancies and improve processes.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. They demonstrate ownership of their work, a strong sense of urgency, and the ability to quickly adapt and contribute to a growing organization.

Key Responsibilities

• Responsible for daily accounting operations within the Accounts Payable function including invoice processing, General Ledger coding and validation.
• Maintain and update vendor master data, ensuring accuracy and completeness of supplier records
• Perform regular vendor statement reconciliation, investigate and resolve discrepancies in a timely manner.
• Respond to vendor inquiries professionally and efficiently, maintaining strong working relationships
• Partner with internal stakeholders resolve purchase orders and receipt discrepancies
• Execute daily processes and controls accurately and on time, ensuring compliance with company policies and accounting procedures
• Identify opportunities for process improvements and support system enhancements and automation initiatives
• Assist with month-end close activities and provide support for audits
• Support special projects as well as administrative duties as needed

Qualifications

• Associate degree in Accounting, Finance or a related field or equivalent combination of education and experience

• Strong knowledge of invoice validation, vendor reconciliations, and resolving invoice discrepancies and vendor inquiries

• Proven experience maintaining accounting operations across multiple business units

• Familiarity with payments processing (ACH, wire, check) and maintaining vendor payment schedules

• Ability to work in a situation requiring attention to detail, coupled with a high level of multitasking and prioritization needed to meet aggressive deadlines

• Strong analytical, problem-solving, and organizational skills with high attention to detail

VulcanFormsoffers a competitive salary and equitypackage.Actual compensation is based on factors such as the candidate’s skills, qualifications, and experience.In addition,VulcanFormsprovides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with companymatch.

The annual base salary range for this position is $61,396.00 to $84,419.00.