Accounts Payable Specialist

VulcanForms Inc.; Ayer (MA); On-site; USD 61,000 - 84,000; Full time

Benefits offered by this job

Equity package

Medical, dental, vision

Paid time off

401(k) with match

Job summary

VulcanForms Inc. is seeking an Accounts Payable Specialist to manage high-volume invoice workflows and vendor relationships, ensuring timely and accurate processing.

You will collaborate cross-functionally, maintain vendor data, and support month-end close and audits in a fast-paced environment. The role requires an associate degree in Accounting or Finance or equivalent experience, with knowledge of ACH, wire, and check payments, and a strong eye for detail.

Qualifications

• Associate degree in Accounting, Finance or related field or equivalent experience.
• Knowledge of invoice validation, vendor reconciliations, and resolving discrepancies.
• Experience maintaining accounting operations across multiple business units.
• Familiarity with payments processing (ACH, wire, check) and maintaining vendor payment schedules.
• Attention to detail with ability to multitask and meet aggressive deadlines.

Responsibilities

• Process invoices and support daily Accounts Payable operations including GL coding and validation.
• Maintain and update vendor master data for accuracy.
• Perform vendor statement reconciliation and resolve discrepancies.
• Respond to vendor inquiries professionally and maintain relationships.
• Collaborate with internal stakeholders to resolve PO and receipt discrepancies.
• Execute daily AP processes and controls and support month-end close and audits.
• Identify opportunities for process improvements and system enhancements.

Skills

Invoice validation

Vendor reconciliations

Discrepancy resolution

Vendor inquiries

Payments processing

Attention to detail

Multitasking

Analytical skills

Problem-solving

Organizational skills

Education

Accounting/Finance related associate degree

Equivalent combination of education & experience

Job description

About UsFounded in 2015 to develop the world’s first industrially scalable laser metal additive manufacturing solution, VulcanForms is reshaping how the world manufactures critical products. We build and operate advanced digital infrastructure that enables innovation, accelerates growth, and supports sustainability across aerospace, defense, medical, and other essential industries. Through our vertically integrated capabilities, including scalable additive manufacturing and precision machining, we deliver true end-to-end production at scale by combining cutting-edge technology with a foundation of proven industrial craftsmanship. Our team brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an inclusive culture where people take ownership, solve meaningful problems, and continuously learn, because we believe diverse perspectives lead to better outcomes.

About UsFounded in 2015 to develop the world’s first industrially scalable laser metal additive manufacturing solution, VulcanForms is reshaping how the world manufactures critical products. We build and operate advanced digital infrastructure that enables innovation, accelerates growth, and supports sustainability across aerospace, defense, medical, and other essential industries. Through our vertically integrated capabilities, including scalable additive manufacturing and precision machining, we deliver true end-to-end production at scale by combining cutting-edge technology with a foundation of proven industrial craftsmanship. Our team brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an inclusive culture where people take ownership, solve meaningful problems, and continuously learn, because we believe diverse perspectives lead to better outcomes.

Job PurposeThe Accounts Payable Specialist plays a critical role in supporting the day-to-day financial operations of the organization by ensuring timely, accurate, and efficient processing of vendor invoices and payments. This individual will manage high-volume invoice workflows, maintain vendor relationships, and collaborate cross-functionally to resolve discrepancies and improve processes. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. They demonstrate ownership of their work, a strong sense of urgency, and the ability to quickly adapt and contribute to a growing organization.

Key Responsibilities

• Responsible for daily accounting operations within the Accounts Payable function including invoice processing, General Ledger coding and validation.
• Maintain and update vendor master data, ensuring accuracy and completeness of supplier records
• Perform regular vendor statement reconciliation, investigate and resolve discrepancies in a timely manner.
• Respond to vendor inquiries professionally and efficiently, maintaining strong working relationships
• Partner with internal stakeholders resolve purchase orders and receipt discrepancies
• Execute daily processes and controls accurately and on time, ensuring compliance with company policies and accounting procedures
• Identify opportunities for process improvements and support system enhancements and automation initiatives
• Assist with month-end close activities and provide support for audits
• Support special projects as well as administrative duties as needed

Qualifications

• Associate degree in Accounting, Finance or a related field or equivalent combination of education and experience
• Strong knowledge of invoice validation, vendor reconciliations, and resolving invoice discrepancies and vendor inquiries
• Proven experience maintaining accounting operations across multiple business units
• Familiarity with payments processing (ACH, wire, check) and maintaining vendor payment schedules
• Ability to work in a situation requiring attention to detail, coupled with a high level of multitasking and prioritization needed to meet aggressive deadlines
• Strong analytical, problem-solving, and organizational skills with high attention to detail

VulcanForms offers a competitive salary and equity package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, VulcanForms provides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with company match. The annual base salary range for this position is $61,396.00 to $84,419.00.