Accounts Payable Specialist

Quantum Industrial; Gilbert (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary and benefits

Career growth opportunities

Strong safety culture

Job summary

Quantum Industrial seeks an Accounts Payable Specialist to manage day-to-day AP activities for our construction and service teams in Gilbert, AZ. You will handle invoices, payments, reconciliations, and vendor communications to ensure accurate and timely financial records.

The role requires 3-5 years of AP experience, strong data entry and Excel skills, and familiarity with Sage 100 Contractor or QuickBooks Enterprise Contractor. Office-based environment with a focus on accuracy and reliability.

Qualifications

• 3-5 years of accounts payable or accounting experience, preferably within the construction industry.
• Strong data entry and numerical skills with excellent attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus.

Responsibilities

• Receive, verify, code, and process vendor invoices, ensuring proper documentation and approvals.
• Schedule and process payments through checks, ACH, and wire transfers while maintaining payment terms and cash flow requirements.
• Reconcile accounts payable, credit card, and bank transactions and research discrepancies as needed.
• Communicate with vendors regarding invoices, payment status, discrepancies, and account questions.
• Support payroll processing through timesheet entry, payroll data uploads, reimbursements, and deductions.
• Review and process employee expense reports in accordance with company policies.
• Prepare AP-related reports and provide information to support cash flow management and financial reporting.
• Support annual financial audits by gathering requested documentation and records.
• Assist with year-end 1099 preparation and vendor reporting.
• Provide additional accounting and finance support as assigned.

Skills

Accounts payable experience

Data entry

Attention to detail

Numerical skills

Education

High School Diploma or equivalent

Tools

Sage 100 Contractor

QuickBooks Enterprise Contractor

Microsoft Business Central

Microsoft Excel

Microsoft Office Suite

Job description

About the role

The Accounts Payable Specialist supports day-to-day accounting operations for both construction and service teams. This role manages invoices, payments, reconciliations, and vendor communications while ensuring financial transactions are accurate, timely, and properly documented.

What You'll Be Responsible For

• Receive, verify, code, and process vendor invoices, ensuring proper documentation and approvals.
• Schedule and process payments through checks, ACH, and wire transfers while maintaining payment terms and cash flow requirements.
• Reconcile accounts payable, credit card, and bank transactions and research discrepancies as needed.
• Communicate with vendors regarding invoices, payment status, discrepancies, and account questions.
• Support payroll processing through timesheet entry, payroll data uploads, reimbursements, and deductions.
• Review and process employee expense reports in accordance with company policies.
• Prepare AP-related reports and provide information to support cash flow management and financial reporting.
• Support annual financial audits by gathering requested documentation and records.
• Assist with year-end 1099 preparation and vendor reporting.
• Provide additional accounting and finance support as assigned.

Qualifications & Experience

• High school diploma or equivalent required.
• 3-5 years of accounts payable or accounting experience, preferably within the construction industry.
• Strong data entry and numerical skills with excellent attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus.
• Basic understanding of bookkeeping and accounting principles.

Core Competencies

• Accuracy and attention to detail
• Strong organization and time management
• Numerical and analytical skills
• Problem-solving ability
• Effective vendor and internal communication
• Ability to manage multiple priorities and deadlines
• Confidentiality and professionalism

Why Join Us?

• Competitive salary and benefits package
• Career growth opportunities within a rapidly expanding company
• Commitment to a strong safety culture and quality-driven projects

Work Environment

Location: Gilbert, Arizona Work Environment: Primarily office-based with extensive computer use