Accounts Payable Specialist

YMP Real Estate Management, LLC; Florida; On-site; USD 50,000 - 70,000; Full time

Job summary

YMP Real Estate Management, LLC in Florida is seeking an experienced Accounts Payable Specialist to manage high-volume invoicing for a diverse portfolio of properties. You will verify invoices, perform 3-way matching, and ensure timely payments to vendors.

The role requires strong attention to detail, excellent data entry skills, and proficiency in Excel, QuickBooks, and industry tools such as ResMan, Yardi Elevate, and AvidXchange.

Qualifications

• Minimum 5 years of accounting payable experience.
• Accounting degree preferred but not required.
• Very detail-oriented and organized, with an inclination for numbers and accuracy.
• Strong ability to multi-task and work independently, in a fast-paced environment.
• Good understanding of Accounting Principles and practices.
• Strong data entry skills with the ability to reconcile variances.
• Good verbal and written communication skills.
• Results-oriented with an emphasis on accuracy and timeliness.
• Strong organizational and problem-solving skills.

Responsibilities

• Process high volume of invoices, credit memos, check requests, employee reimbursements, etc., for multiple properties/entities.
• Verify invoices against purchase orders and contracts to ensure goods or services were received before recording and issuing payment to vendors.
• Reconcile discrepancies with vendors, research statements of accounts and unpaid invoices, respond to vendors’ inquiries.
• Maintain accurate vendors’ records to ensure required insurance and W-9 is in place and up to date.
• Code invoices with proper G/L accounting codes.
• 3-way matching.
• Clarify any questionable invoice items, prices, or receiving signatures.
• Maintain copies of vouchers, invoices, or correspondence necessary for files.
• Obtain proper information and/or data relevant to invoices.
• Prepare weekly and periodic A/P reports and other records.
• Process weekly batches of checks and credit card payments.
• Protect businesses against payments of inaccurate invoices and unintentional overpayments.
• Ensure payments to vendors are made in a timely manner.
• Provide other clerical support necessary to pay the obligations of the organization.

Skills

Detail-oriented

Multi-tasking

Strong communication

Data entry

Independent work

Education

Accounting degree

Tools

Excel

Word

QuickBooks

Adobe Acrobat

ResMan

Yardi Elevate

AvidXchange

Job description

Description

POSITION: Accounts Payable Specialist FLSA: Exempt

DEPARTMENT: Accounting

POSITION SUMMARY

A privately owned real estate organization with an extensive portfolio of multifamily residential properties, office buildings, and assisted living facilities is seeking an Accounts Payable Specialist.

GENERAL RESPONSIBILTIES

• Process high volume of invoices, credit memos, check requests, employee reimbursements, etc., for multiple properties/entities.
• Verify invoices against purchase orders and contracts to ensure goods or services were received before recording and issuing payment to vendors.
• Reconcile discrepancies with vendors, research statements of accounts and unpaid invoices,

respond to vendors’ inquiries.

• Maintain accurate vendors’ records to ensure required insurance and W-9 is in place and up to date.
• Code invoices with proper G/L accounting codes.
• 3-way matching.
• Clarify any questionable invoice items, prices, or receiving signatures.
• Maintain copies of vouchers, invoices, or correspondence necessary for files.
• Obtain proper information and/or data relevant to invoices.
• Prepare weekly and periodic A/P reports and other records.
• Process weekly batches of checks and credit card payments.
• Protect businesses against payments of inaccurate invoices and unintentional overpayments.
• Ensure payments to vendors are made in a timely manner.
• Provide other clerical support necessary to pay the obligations of the organization.

QUALIFICATIONS & EDUCATION

• Minimum 5 years of accounting payable experience.
• Accounting degree preferred but not required.
• Very detail-oriented and organized, with an inclination for numbers and accuracy.
• Strong ability to multi-task and work independently, in a fast-paced environment.
• Good understanding of Accounting Principles and practices.
• Strong data entry skills with the ability to reconcile variances.
• Good verbal and written communication skills.
• Results-oriented with an emphasis on accuracy and timeliness.
• Strong organizational and problem-solving skills.
• Proficient computer skills in Excel, Word, QuickBooks, and Adobe Acrobat.
• Experience with ResMan, Yardi Elevate, and AvidXchange.

Requirements

• Minimum 5 years of accounting payable experience.
• Accounting degree preferred but not required.
• Very detail-oriented and organized, with an inclination for numbers and accuracy.
• Strong ability to multi-task and work independently, in a fast-paced environment.
• Good understanding of Accounting Principles and practices.
• Strong data entry skills with the ability to reconcile variances.
• Good verbal and written communication skills.
• Results-oriented with an emphasis on accuracy and timeliness.
• Strong organizational and problem-solving skills.