Accounts Payable Specialist

TekWissen ®; Florence (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

TekWissen® is seeking an Accounts Payable Specialist to manage third-party and intercompany invoicing, audits, and issue resolution. The role involves processing invoices, resolving discrepancies, and ensuring compliance with payment terms for multiple payables.

Qualifications include 3 years AP experience, an accounting degree (Assoc or Bach preferred), and familiarity with Oracle Financials and BPCS (AS400). Strong analytical skills and effective communication are essential.

Qualifications

• Three years of accounts payable experience preferred.
• Associates or Bachelor's Degree in Accounting preferred.
• Experience with Oracle Financials and BPCS (AS400) recommended.
• Strong analytical abilities and decision-making skills.
• Ability to work independently or in a team and mentor others.
• Excellent verbal and written communication; customer-service oriented.

Responsibilities

• Process Third Party and Intercompany invoices accurately and timely.
• Conduct statement audits and resolve discrepancies.
• Prepare documents for imaging and filing per procedures.
• Process check and refund requests with supporting data for audits.
• Ensure payments align with client terms and compliance standards.
• Respond to inquiries via phone, email, or in person and provide timely resolutions.
• Review vendor accounts, monitor credits, and assist with tax reporting (W-9, 1099).
• Handle mail, maintain retention files, and support special projects as needed.

Skills

Accounts payable

Oracle

Analytical abilities

Project management

Mentoring

Communication

Education

Accounting degree (Assoc or Bach)

Tools

Oracle Financials

BPCS (AS400)

Job description

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide.

Job Description:

• The Accounts Payable Specialist is primarily responsible for the timely and accurate processing of Third Party and Intercompany invoices, as well as conducting statement audits and problem resolutions, for multiple company payables.
• Accurately process vendor invoices by verifying details, resolving discrepancies, and entering data into the system.
• Prepare and organize original documents for imaging and filing according to established procedures.
• Review and process check and refund requests; verify accuracy, resolve issues, enter supporting data, and attach required documentation for audit purposes.
• Ensure all payments are processed in accordance with Client payment terms and compliance standards.
• Respond to phone calls, emails, and walk-in inquiries; conduct research as needed and provide timely, accurate resolutions.
• Review and analyze vendor accounts to ensure accuracy, monitor credit balances, and request cash refunds when appropriate. Demonstrate working knowledge of W-9 and 1099 processes to support accurate vendor and tax reporting.
• Manage incoming and outgoing mail, maintain record-retention files, and assist with special projects as assigned.
• Adhere to all company policies, procedures, and compliance requirements.
• Communicate effectively with peers, internal teams, and external partners to support strong working relationships.
• Use word processing and spreadsheet applications with proficiency to complete daily tasks.
• Build and maintain rapport with internal and external stakeholders.
• Identify issues, analyze information, and apply problem-solving skills to reach effective solutions.
• Maintain strict confidentiality when handling sensitive or proprietary information. Perform additional duties and responsibilities as assigned.

Minimum Qualifications & Experience:

• Three years of accounts payable experience is preferred.
• Associates or Bachelor's Degree in Accounting is preferred.
• Experience with Oracle Financial Systems and BPCS (AS400) operating systems is recommended.
• Demonstrates strong analytical abilities, sound decision-making skills, and the ability to estimate project scope and complexity. Able to develop creative and effective solutions to challenges.
• Capable of working independently or within a team; possesses project management skills; able to mentor others; and can set, manage, and achieve objectives.
• Strong oral and written communication abilities. Customer-service oriented and comfortable interacting with peers, subordinates, and senior management regarding areas of responsibility.
• Knowledge of how the role interacts with other business disciplines; understanding of Company strategy; and familiarity with QHSE Management principles.

TekWissen® Group is an equal opportuity employer supporting workforce diversity.