Accounts Payable Specialist

Aston Carter; Deerfield Beach (FL); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading company is seeking an Accounts Payable Specialist in Deerfield Beach, FL. The successful candidate will manage full-cycle accounts payable, including invoice processing and vendor management, within a dynamic team. Ideal applicants will have a strong background in AP functions and familiarity with ERP systems while maintaining a high volume of transactions.

Benefits

Medical, dental & vision coverage

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off

Qualifications

• Strong skills in Microsoft Excel, including pivot tables.
• Experience with handling high volume accounts payable (500+ per week).
• Knowledge of SAP or large ERP systems is preferred.

Responsibilities

• Perform daily accounts payable functions, including coding and entering payables.
• Execute 3-way match to ensure correct payment processing.
• Assist in month-end closing, including journal entries and reconciliations.

Skills

Proficiency in accounts payable and invoice processing

Data entry and purchase order reconciliation

Knowledge of SAP or large ERP systems

Strong skills in Microsoft Excel

Familiarity with vendor management

Experience handling high volume accounts payable

Strong knowledge of Microsoft Word

Job description

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for executing daily accounts payable functions with precision and efficiency. This role involves full-cycle accounts payable tasks, such as invoice processing, payment execution, and vendor record maintenance. The specialist will review invoices for accuracy and proper documentation before processing payments, ensuring compliance with company policy and accounting standards.

Responsibilities

• Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding, and entering payables.
• Process full-cycle accounts payable by entering invoices into the system, processing payments, cutting checks, and maintaining vendor records.
• Review all invoices for appropriate documentation and approval prior to payment.
• Execute 3-way match (Vendor Invoice, Purchase Order, Receipt or Receiving Documents) to ensure correct information before processing payments.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests and audit credit card bills.
• Match invoices to checks, obtain signatures, and distribute checks appropriately.
• Maintain 1099 vendor tax forms and respond to vendor inquiries.
• Reconcile vendor statements, research, and correct discrepancies.
• Assist in month-end closing, including journal entries and reconciliations related to accounts payable.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.

Essential Skills

• Proficiency in accounts payable and invoice processing.
• Experience with data entry and purchase order reconciliation.
• Knowledge of SAP or large ERP systems is preferred.
• Strong skills in Microsoft Excel, including Excel pivot tables.
• Familiarity with vendor management and accounts receivable processes.
• Experience handling high volume accounts payable (500+ per week).
• Strong knowledge of Microsoft Word.

Work Environment

The work environment is dynamic, offering opportunities for growth within a large accounts payable department. The company is expanding, especially in Florida, with new projects and business opportunities. The role involves handling high-volume accounts payable, processing between 750-1000 invoices weekly.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Deerfield Beach,FL.

Application Deadline

This position is anticipated to close on Jun 20, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.