Sr. Accounts Payable Specialist

Florida Crystals Corp; West Palm Beach (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading producer in the sugar industry is seeking a qualified Senior Accounts Payable Specialist in West Palm Beach. This role involves managing high volume payments, reconciling account discrepancies, and assisting financial operations. Candidates should possess strong analytical skills and experience with SAP and Ariba, along with relevant educational qualifications.

Qualifications

• 5+ years of experience in Accounts Payable.
• Experience with SAP and Ariba software.
• Bachelor’s degree in accounting or finance required.

Responsibilities

• Reconcile invoices and process payments accurately.
• Resolve issues related to invoices and purchase orders.
• Assist with month-end accruals and reporting.

Skills

Analytical Skills

Technical Skills

Problem solving

Customer Focus

Communication

Education

Bachelor’s or Associate’s degree in accounting, finance or a related field

High School Diploma with 6+ years Accounts Payable experience

Tools

SAP

Ariba

Microsoft Office

Job description

Florida Crystals is a leading domestic sugar producer and North America’s first fully integrated cane sugar company, guiding our sugar from farm to table. We are America’s first and only producer of certified organic sugar, grown and harvested in the United States. Our renewable energy facility is the largest of its kind in North America and provides clean energy that powers our sugar operations, which helps us reduce our use of fossil fuels. Florida Crystals also sustainably farms rice, sweet corn and other vegetables in rotation with our sugarcane. Our rice mill is the only rice mill in Florida.

Overview

Reporting to the Accounts Payable Supervisor, the successful candidate will be responsible for reconciling invoices according to department policies and deadlines. This includes monitoring a high volume of payments and expenditures. The Senior Accounts Payable Specialist will ensure that the needs of the company are consistently met; this includes completing all Accounts Payable functions timely and accurately.

Detailed Roles & Responsibilities

• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Receives, researches and resolves a variety of routine and complex internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Assists with payment runs
• Performs audits and account reconciliations to identify and resolve issues; presenting root cause analysis and solutions to management.
• Executes validation and set-up of new suppliers; makes changes to existing supplier records.
• Supports 1099 process
• Validates use and sales tax appropriateness on invoices. Issues exemption certificates and works closely with tax department on returns and audits.
• Assist Operations and Financial Accounting with month-end accruals and closing process.
• Reconciliation of general ledger accounts to resolve discrepancies with accounts payable postings and entering of Journal Entries.
• Manage invoice exceptions in Ariba and Invoice Scanning software programs.
• Assist with month end reporting and analysis.
• Completes special projects as assigned
• Participates in group brainstorming sessions in an effort to identify gaps or areas of improvement within scope of position
• Performs other duties as assigned
  
  

Work Experiences

• 5+ years of experience in Accounts Payable.
• Experience with an integrated Procure-to-Pay ERP module; SAP required.
• Ariba or other invoice management software experience preferred.
• 1099 experience ideal.
• Proficient in Excel.
  
  

Education Requirements

• Bachelor’s or Associate’s degree in accounting, finance or a related field required
• High School Diploma with 6+ years Accounts Payable experience.
  
  

Essential Capabilities (knowledge, Skills, Abilities And Personal Attributes)

• Analytical Skills – Ability to analyze information and make deductions in accordance with departmental guidelines. Ability to track and report data, as needed.
• Technical Skills – Strong knowledge of the Accounts Payable process in both a manual and electronic environment with a good understanding of general accounting, e.g., Chart of Accounts and Cost Centers.
• Computer Proficiency – Proficiency in Microsoft Office suite (Word, Excel, Power Point, Outlook).
• Problem solving – Identifies and resolves problems in a timely manner, gathers and analyzes information skilfully.
• Customer Focus – Making customers and their needs a primary focus of actions; developing and sustaining productive customer relationships.
• Edge – Well organized, ambitious, courageous, flexible but decisive, with strong interpersonal skills.
• Energy – High positive energy to take on continuous and complex business challenges in a fast-paced environment. Persistence to drive to solutions despite obstacles and/or competing priorities.
• Adaptability – Adapts without difficulty to changes in the work environment. Manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Ethics & Integrity – High degree of personal integrity in all business dealings.
• Execution – Attentive to detail and demonstrated ability to deliver on accountabilities in order to help the business and the team be successful. Track record of high-performance.
• Teamwork/Collaboration – A great team player with a great attitude, good customer service orientation, and focused on delivering outstanding results to their clients and the business, overall.
• Organization – Strong organization skills, attention to detail and follow-through to resolve any outstanding issues.
• Communication – Excellent written and verbal communication skills; appropriately communicates at all levels of the organization
  
  

We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Food and Beverage Services, Food and Beverage Manufacturing, and Manufacturing

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