Accounts Payable Specialist

nTech Workforce; Coatesville (Chester County); Híbrido; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

nTech Workforce seeks a detail-oriented Department Support Specialist to join the finance and accounting team. You will manage accounts payable workflows, keep purchasing queues moving, and reconcile 200–500 vendor transactions monthly across subledgers and Concur.

The role emphasizes reconciliation, vendor service, and Excel proficiency within a collaborative environment at the Coatesville, PA facility. A 3-month contract with potential extension is offered, with hybrid work arrangement.

Formación

• 2 to 3 years of accounts payable or financial admin support experience.
• Experience performing account or credit card reconciliations.
• Practical experience with credit card management systems (Concur preferred).
• Proficiency in Microsoft Excel, including pivot tables and financial report analysis.

Responsabilidades

• Reconcile corporate credit card expenses against internal subledger and Concur.
• Monitor and maintain purchasing queues to minimize delays.
• Coordinate with vendors to ensure timely invoice submission after goods/services receipt.
• Audit vendor invoices against quotes to verify pricing, quantities, and terms.
• Manage high-volume monthly transaction files (200–500 line items) in Excel.
• Provide professional customer service during vendor interactions.
• Assist the team with additional administrative tasks as needed.

Conocimientos

Accounts payable

Reconciliation

Concur

Excel

Vendor management

Educación

High School Diploma or Associate Degree

Herramientas

Concur

Pivot Tables in Excel

Descripción del empleo

Location: Hybrid in Coatesville, PA(3 days on-site: Tuesday, Wednesday, Thursday; 2 days remote: Monday, Friday)

Terms of Employment

• Contract Duration: 3-Month Contract (with strong potential for extension)
• Work Arrangement: Hybrid (3 days on-site: Tuesday, Wednesday, Thursday; 2 days remote: Monday, Friday)
• Hours: Full-time standard business hours (core hours 9:00 AM - 5:00 PM, with flexible start times between 7:00 AM and 8:30 AM)

Overview

Client is seeking a detail-oriented Department Support Specialist to join the finance and accounting team supporting Constellation Power Labs, an LLC under the Constellation umbrella. In this role, you will play a central part in managing accounts payable workflows, keeping corporate purchasing queues moving, and reconciling 200 to 500 vendor transactions each month across subledgers and Concur. This position is ideal for an accounting or AP professional looking to bring strong reconciliation skills, vendor customer service, and Excel know-how to a high-impact, collaborative team.

Key Responsibilities

• Reconcile corporate credit card expenses against internal subledger accounts and Concur credit card management software.
• Monitor and maintain purchasing queues to ensure transactions are processed with minimal delay.
• Partner with vendors to ensure invoices are submitted promptly upon receipt of goods/services, enabling revenue and expenses to be recognized within the same financial period.
• Audit vendor invoices against original quotes to ensure pricing, quantities, and terms are accurate.
• Manage and organize high-volume monthly transaction files (ranging from 200 to 500 vendor line items) using Microsoft Excel.
• Provide professional customer service and clear communication during regular vendor interactions.
• Provide secondary administrative support to the business alongside the team's primary administrative specialist (e.g., occasional meeting or luncheon setup coordination).

Required Qualifications

• 2 to 3 years of accounts payable, accounting clerk, or financial administrative support experience.
• Demonstrated experience performing account or credit card reconciliations.
• Practical experience with credit card management systems (Concur experience strongly preferred).
• Proficiency in Microsoft Excel, including hands-on experience using pivot tables and analyzing financial reports.
• Strong attention to detail and ability to organize large batches of financial records and transaction data.
• Professional verbal and written customer service skills for direct vendor communications.
• High School Diploma or Associate Degree.
• Ability to work on-site at the Coatesville, PA facility every Tuesday, Wednesday, and Thursday.

Preferred Qualifications

• Prior experience working within an enterprise ERP subledger environment.
• Prior experience supporting procurement, corporate purchasing queues, or invoice three-way matching.