Accounts Payable Specialist

Applied Innovation; Clio (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Short-term Disability

Paid Vacation

401(k) with match

Onsite Fitness Center

Growth Opportunities

Job summary

Applied Innovation is seeking a self-directed Accounts Payable Administrator to support the day-to-day operations of our finance team at Grand Rapids, MI. This full-time, onsite role ensures accurate and timely processing of invoices while maintaining strong vendor relationships.

The ideal candidate has an associate degree, experience with accounting software (E-Auto) and proficient Excel skills. You will contribute to GL reconciliations and uphold our record retention standards.

Qualifications

• High school diploma or equivalent required.
• Associate degree in accounting/finance preferred.
• Prior accounts payable or general accounting experience preferred.
• Experience with accounting software (e.g., E-Auto) and Excel proficiency required.

Responsibilities

• Code and approve invoices prior to payment.
• Monitor vendor payment terms to maximize discounts.
• Track and reconcile vendor credits owed to the company.
• Research and resolve invoice discrepancies and payment issues.
• Perform reconciliation of general ledger accounts.
• Correspond with vendors and respond to inquiries professionally.
• Scan, index, and maintain AP documentation per retention standards.
• Support other finance and administrative tasks as needed.
• Align with the organization's core values.
• Other duties as assigned.

Skills

Attention to detail

Time management

Team collaboration

Independent work

Education

High School diploma

Associate's degree in accounting/finance

Tools

E-Auto

Microsoft Excel

Job description

Applied Innovation is seeking a self-directed, detail-oriented individual to support the day-to-day operations of our Finance Department as an Accounts Payable Administrator . This role is responsible for ensuring accurate and timely processing of accounts payable transactions while maintaining strong vendor relationships and supporting general ledger reconciliation activities. This is a full-time, onsite position, Monday through Friday from 8:00 a.m. to 5:00 p.m., located at 5555 Glenwood Hills Pkwy SE, Grand Rapids, MI 49512.

Duties and Responsibilities:

• Ensure invoices are accurately coded and approved prior to payment.
• Monitor vendor payment terms to maximize available discounts.
• Track and reconcile vendor credits owed to Applied Innovation.
• Research and resolve invoice discrepancies and payment issues.
• Perform reconciliation of various general ledger accounts.
• Correspond with vendors and respond to inquiries in a timely and professional manner.
• Scan, index, and maintain accounts payable documentation in accordance with record retention standards.
• Support other finance and administrative tasks as needed.
• Understanding and alignment with the organization's core values.
• Other duties as assigned

Minimum Qualifications:

To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently while also collaborating effectively within a team.

Education/License/Experience:

• High School diploma or equivalent required.
• Associate's degree in accounting, finance, or a related field preferred.
• Prior experience in accounts payable or general accounting functions strongly preferred.
• Experience with accounting software (e.g., E-Auto) preferred.
• Proficiency in Microsoft Office, particularly Excel.

What We Offer:

We offer a comprehensive benefits package, including:

• Medical, dental, and life insurance on your 31st day of employment.
• Short-term disability.
• Paid vacation and holidays.
• 401(k) retirement plan with company match program.
• Onsite fitness center.
• Opportunities for professional growth and advancement.