Accounts Payable Administrator - Grand Rapids MI

appliedinnovation; Grand Rapids (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental & life insurance

Paid vacation & holidays

401(k) retirement plan with company 匹

Job summary

Applied Innovation is seeking a detail-oriented Accounts Payable Administrator to support daily AP operations on-site in Grand Rapids, MI. The role runs Monday–Friday, 8:00 a.m. to 5:00 p.m., at 5555 Glenwood Hills Pkwy SE, Grand Rapids, MI 49512.

Responsibilities include coding invoices, maximizing discounts, reconciling vendor credits, and coordinating with vendors. A HS diploma with accounting exposure is required; an associate degree is preferred.

Qualifications

• Strong attention to detail and accuracy required.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently while also collaborating effectively within a team.

Responsibilities

• Process invoices for payment ensuring correct coding and approvals.
• Monitor vendor payment terms to maximize discounts.
• Reconcile vendor statements and credits with GL.
• Research and resolve invoice discrepancies and payment issues.
• Scan and file AP documentation per retention standards.
• Support general ledger reconciliation and other finance duties.

Skills

Attention to detail

Task management

Independent yet collaborative

Education

High School diploma or equivalent

Associate’s degree in accounting/finance

Tools

Microsoft Excel

Accounting software (E-Auto)

Job description

Applied Innovation is seeking a self-directed, detail-oriented individual to support the day-to-day operations of our Finance Department as an Accounts Payable Administrator. This role is responsible for ensuring accurate and timely processing of accounts payable transactions while maintaining strong vendor relationships and supporting general ledger reconciliation activities. This is a full-time, onsite position, Monday through Friday from 8:00 a.m. to 5:00 p.m., located at 5555 Glenwood Hills Pkwy SE, Grand Rapids, MI 49512.

Duties and Responsibilities:

• Ensure invoices are accurately coded and approved prior to payment.
• Monitor vendor payment terms to maximize available discounts.
• Track and reconcile vendor credits owed to Applied Innovation.
• Research and resolve invoice discrepancies and payment issues.
• Reconcile monthly vendor statements.
• Perform reconciliation of various general ledger accounts.
• Correspond with vendors and respond to inquiries in a timely and professional manner.
• Scan, index, and maintain accounts payable documentation in accordance with record retention standards.
• Support other finance and administrative tasks as needed.
• Understanding and alignment with the organization’s core values.
• Other duties as assigned

Minimum Qualifications:

To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently while also collaborating effective within a team.

Education/License/Experience:

• High School diploma or equivalent required.
• Associate’s degree in accounting, finance, or a related field preferred.
• Prior experience in accounts payable or general accounting functions strongly preferred.
• Experience with accounting software (e.g., E-Auto) preferred.
• Proficiency in Microsoft Office, particularly Excel.

What We Offer:

We offer a comprehensive benefits package, including:

• Medical, dental, and life insurance on your 31st day of employment.
• Short-term disability.
• Paid vacation and holidays.
• Paid volunteer time.
• 401(k) retirement plan with company match program.
• Onsite fitness center.
• Opportunities for professional growth and advancement.