Accounts Payable Specialist

CSafe; Cincinnati (OH); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off starting at 25 days and

Medical, Dental and Vision Insurance

401k with Employer Match

Group Life & Disability

Health Spending Account Options

Identity Protection

Employee Assistance Program

Travel Assistance Program

Financial Wellness Program

Tuition Reimbursement

Referral Program

Job summary

CSafe seeks an Accounts Payable Specialist to manage vendor invoices, payments, master data, VAT reclaims, and month-end close from our Monroe, Ohio World Headquarters. This hybrid role collaborates with global teams and vendors, reporting to the Controller.

You will process invoices, perform PO matching, manage payments, and support internal controls while driving process improvements in a growing international business.

Qualifications

• High school diploma or GED required; Associate’s degree preferred.
• 4–5 years of full cycle AP experience; international/multi-entity experience preferred.
• VAT reclaim experience and basic accounting understanding.
• Experience with Sage X3, Medius, and Excel (PivotTables, XLOOKUP).
• Strong communication and attention to detail; ability to meet deadlines.

Responsibilities

• Process 100+ invoices weekly in ERP and AP automation with accurate GL coding.
• Perform two and three way PO matching and resolve discrepancies.
• Route invoices for approval and process ACH, wire, check, and virtual card payments.
• Maintain vendor master data and verify banking changes to prevent fraud.
• Manage payment templates and ACH debit controls in bank portals.
• Reconcile vendor statements and resolve open items, credits, and duplicate payments.
• Serve as primary contact for vendors and global teams on inquiries.
• Close AP monthly and ensure postings by cutoff.
• Manage and provide the AP aging and research past due items.
• Report on unapproved invoices to support accruals.
• Gather and submit VAT reclaim claims and track recovery.
• Prepare annual 1099 reporting and assist audits.
• Train others on AP processes, policies, and procedures.
• Identify and drive AP process improvements and automation (Medius and e-payments).
• In-office requirement – three to four days a week.

Skills

Full cycle AP

Attention to detail

Vendor inquiries

Communication

Account reconciliation

Education

High school diploma or GED

Associate’s degree in Accounting

Tools

Sage X3

Medius

Excel

Job description

CSafe is seeking an Accounts Payable Specialist to manage vendor invoice and payment processing, vendor master data, VAT reclaims, and the AP month end close at our World Headquarters. If you are detail driven, thrive on deadlines, and enjoy solving puzzles hidden inside an invoice, this Monroe, Ohio hybrid role puts your AP expertise at the center of a growing international business. You will partner with global teams, serve as a primary contact for vendors, and help uphold strong internal controls. The Accounts Payable Specialist will report to the Controller.

CSafe offers the most comprehensive temperature-management packaging solutions for pharmaceutical cold chain shipping needs around the world to ensure patients receive life enhancing products. With a “patient-centered” focus, deep industry expertise and commitment to innovation, CSafe continues to deliver industry-leading solutions across multiple business segments. Our team operates with curiosity, humility, accountability and entrepreneurial spirit to deliver on our vision and mission.

What You Will Do

• Process 100+ invoices weekly in the ERP and AP automation platform with accurate GL coding
• Perform two and three way PO matching and resolve discrepancies with business partners and vendors
• Route invoices for approval and process ACH, wire, check, and virtual card payments
• Maintain vendor master data (Forms W9 and W8, banking details) and verify banking changes to prevent fraud
• Manage payment templates and ACH debit controls in bank portals
• Reconcile vendor statements and resolve open items, credits, and duplicate payments
• Serve as the primary contact for external vendors and global teams on invoice and payment inquiries
• Close out AP monthly, ensuring all invoices and payments are posted by cutoff
• Manage and provide the AP aging, and research and resolve past due and aged items
• Report on received but unapproved invoices to support accruals
• Gather, compile, and submit VAT reclaim claims and track them through recovery
• Prepare annual 1099 reporting and support sales and use tax review and internal and external audits
• Train others on AP processes, policies, and procedures
• Identify and drive AP process improvements and automation (for example, Medius and e-payments)
• In office requirement – three (3) to four (4) days a week.

What You Bring

• High school diploma or GED required; Associate’s degree in Accounting or equivalent preferred
• 4 to 5 years of full cycle AP experience; international, multi entity company experience preferred
• Solid understanding of full cycle AP and basic accounting, with VAT reclaim experience
• Working knowledge of Sage X3, Medius, and Excel (pivot tables, XLOOKUP)
• Experience processing payments and pulling reports in bank portals
• Strong written and verbal communication, with experience handling vendor inquiries and training others
• Strong attention to detail and organization, and the ability to prioritize in a deadline driven environment
• High integrity and the ability to maintain strict confidentiality

Why Join Us?

At CSafe, we foster an exciting, collaborative, and inclusive work environment that promotes both personal and professional growth. Here’s what we offer to our employees:

• Paid Time OFF (PTO) starting at 25 days & Paid Holidays
• Medical, Dental and Vision Insurance
• 401k with Employer Match
• Group Life & Disability
• Health Spending Account Options
• Identity Protection
• Employee Assistance Program
• Travel Assistance Program
• Financial Wellness Program
• Tuition Reimbursement
• Referral Program

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.