Accounts Payable Analyst

Goodwill Greater Milwaukee & Chicago; Milwaukee (WI); On-site; USD 60,000 - 80,000; Full time

Job summary

Goodwill Greater Milwaukee & Chicago is seeking an Accounts Payable Analyst to serve as the subject matter expert for AP operations and systems. The role involves implementing strategies, improving controls, and collaborating across departments to optimize procure-to-pay processes.

The ideal candidate will have advanced Excel skills, 3+ years in AP, ERP experience, and AP certification preferred. This is a full-time, on-site position based in Milwaukee, WI, with a focus on accuracy, compliance,

Qualifications

• Two years of college education or equivalent experience.
• Advanced knowledge of Microsoft Excel.
• Experience supporting accounts payable processes in a large/complex organization.
• ERP and reporting tool experience preferred (e.g., invoice workflow, BI reporting).
• Accounts Payable certification preferred (AIP/CAPA or equivalent).

Responsibilities

• General Ledger and AP accrual calculations and adjustments.
• Design, customize, and maintain AP reports for stakeholders.
• Provide SME guidance for AP processes, systems, and integrations.
• Process invoices, payments, and vendor maintenance per SOPs with three-way matching.

Skills

Excel expertise

ERP knowledge

AP process experience

AP certification (AIP/CAPA)

Education

Two years of college education

Tools

ERP systems

BI reporting tools

Invoice workflow tools

Job description

The Accounts Payable Analyst serves as the subject matter expert for accounts payable operations and systems.

Responsibility Level

The Accounts Payable Analyst serves as the subject matter expert for accounts payable operations and systems. Implements strategies to achieve the goals for the organization and the accounting department. Implements, revises, and sustains policies, procedures and programs. Typically works on projects and initiatives that span 3 – 12 months.

Principal Duties

• General Ledger and Accruals: Calculates and prepares general ledger entries and monthly accounts payable (AP) accruals. Researches and resolves open items, discrepancies, and variances related to vendor balances and AP clearing accounts.
• Reporting & Analytics: Designs, customizes, and maintains AP reports for internal and external stakeholders using Business Intelligence tools and Excel, including aging, spend analysis, and KPI reporting.
• Systems & Processes: Provides subject?matter expertise for accounts payable processes, policies, and requirements related to system implementations, upgrades, integrations, and testing (e.g., ERP, invoice workflow, vendor portals).
• Transaction Processing & Controls: Performs activities necessary to process invoices, payments, and vendor maintenance in accordance with standard operating procedures. Ensures accuracy through audits, three?way matching, and balancing procedures.
• Compliance & Payments: Ensures timely and accurate disbursement of vendor payments, including ACH, checks, and wires. Supports compliance with regulatory, tax, and reporting requirements related to accounts payable.
• Vendor Data & Audit Support: Maintains, analyzes, and audits AP and vendor records necessary to support financial reporting, internal controls, and external audits.
• Process Improvement; Identifies opportunities for process improvements within Finance related to AP operations, automation, controls, and efficiency. Recommend and supports changes that lead to measurable improvements.
• Cross?Functional Collaboration: Provides AP expertise for cross?functional projects and collaborates across departments and business units to resolve issues and improve end?to?end procure?to?pay processes.
• Backup for P-card Administrator. Process monthly Pcard exports.
• Project and Change Management: Effectively plans and manages own work to reliably complete routine job responsibilities and special assignments. May serve as a team member or subject matter expert on formal projects or within the department. Effectively engages in change affecting her/him, communicating appropriately with supervisor. Follows through on learning, skill building, and practice necessary to adapt to change.
• Problem Solving: Light supervision; works independently. Periodic review of work by manager or senior coworker. Solves problems of moderate to advanced complexity; able to identify root cause, interpret data and resolve issues.
• Technical Skill: Understands and applies professional principles and skills within area of specialization to modify processes to resolve situations.
• Community Engagement: Champions Goodwill’s community engagement initiatives and serves as an ambassador for Goodwill in the wider community.
• Responsible for completing other duties/responsibilities as assigned.

Requirements

• Two years of college education or experience equivalency, and a minimum of 3 years’ experience.
• Advanced knowledge of Microsoft Excel.
• Experience supporting AP processes for a large or complex organization.
• ERP and reporting experience strongly preferred (e.g., invoice workflow tools, BI reporting).
• Accounts Payable or accounting certification preferred (e.g., AIP, CAPA, or equivalent).

Core Cultural Competencies

• Customer Focus: Independently anticipate and meet customer needs, while searching for ways to improve customer service. Internalize customer feedback, and follow up with customer to ensure problems are solved by providing innovative ideas to meet their future needs.
• Values Differences: Seeks out the diverse perspectives and talents of others, striving to work effectively with others who have different perspectives, backgrounds or styles. Behave with sensitivity towards differences in cultural norms, expectations, and ways of communicating. Challenge stereotyping or offensive comments.
• Communicates Effectively: Shares information and updates with others, while ensuring a clear, concise and professional communication through reports, documentation, written and other communications. Listens with interest to what others have to say.
• Situational Adaptability: Demonstrates flexibility of responses to different situations through adapting to the changing needs, conditions, priorities or opportunities. Monitors how well an approach is working to see if a change is needed, recognizing cues that suggest a change in approach or behavior is needed.
• Drives Results: Demonstrates a strong drive to achieve meaningful results, through driving tasks to successful completion and closure. Sets high standards for own performance, showing determination in the face of obstacles and setbacks.
• Ensures Accountability: Takes responsibility and ownership for successes and failures in own work. Monitors progress of performance and changes approach accordingly, following through on commitments.

Physical/Sensory Demands

Remain stationary for extended periods of time, repetitive use of hands for computer tasks, vision required for computer entry.

Compensation and Benefits Information

When determining placement within the salary range for this position Goodwill Greater Milwaukee & Chicago considers education, experience, internal equity, market demands and other qualifying criteria. It is not typical for individuals to be hired at or near the top of the rage for their role and compensation decisions are dependent on facts and circumstances of each case.

Certain roles are eligible to participate in an incentive plan. Participation in this plan does not guarantee an incentive payment and is subject to the terms and conditions of the plan, which are subject to change.

In addition to compensation, we offer a competitive benefit program that may include medical, dental, vision, short and long-term disability, life insurance, retirement plan, paid time off (PTO) and more. The specifics of each benefit package will vary depending on factors such as full or part time jobs, contracted, temporary, or other job categories.

Equal Opportunity Employer

(SEW)