Accounts Payable Specialist

Ball Horticultural Company; Chicago (IL); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, life and long-term DI

401k/Profit Sharing

Paid time off including vacation & hol

Tuition assistance

On-site café

Employee Assistance Program

Job summary

Ball Horticultural Company in Chicago, IL is seeking an Accounts Payable Specialist to process invoices and payments, resolve posting discrepancies, and support vendors and internal teams. You will manage payment runs, create employee profiles in Concur, and ensure timely payments.

The role requires 3 years AP experience, an associate degree in accounting, and proficiency in SAP, Excel, and Outlook. Experience with Concur, Esker, and SharePoint is a plus.

Qualifications

• Associate degree or equivalent in accounting.
• 3 years accounts payable and related accounting experience.
• Accurate and efficient data entry skills.
• Proficient in SAP, Excel, and Outlook.
• Experience with Concur, Esker and SharePoint is a plus.
• Ability to work with vendors and business partners.
• Detail oriented with strong organizational skills.
• Self-motivated with limited supervision.

Responsibilities

• Verify and process non-PO invoices through Esker.
• Audit and post seed-related invoices in ERP.
• Investigate vendor posting issues and resolve discrepancies.
• Create employee profiles in Concur and process expense reports.
• Review and post transactions and journal entries.
• Execute scheduled ERP payment runs.
• Initiate wire transfers and post payments.
• Manage year-end closing with vendor statements and balances.
• Verfiy vendor banking details verbally.
• Provide backup coverage for A/P team during vacations.
• Respond to vendor inquiries via email.

Skills

Data entry

Vendor communication

Time management

Detail oriented

Education

Associate degree in accounting

Tools

SAP

Excel

Outlook

Concur

Esker

SharePoint

Job description

Description

As the Accounts Payable Specialist, you process invoices and payments so vendor and employee expenses are accurately recorded and paid. You resolve posting discrepancies and manage payment-related requests with vendors, purchasing, and other business partners. Your work keeps account balances clear and helps vendors and employees receive the payments they are due.

Responsibilities and Duties

• Verify and process non-purchase order invoices through the Esker platform
• Audit and post seed-related invoices in the ERP system
• Investigate vendor posting issues, analyze root causes, and apply sound judgment to resolve discrepancies
• Create employee profiles in Concur, review and process expense reimbursement reports
• Reviews, codes, and verifies transactions and journal entries
• Execute scheduled payment runs within the ERP system
• Initiate wire transfers and post payments once processed
• Manage year-end closing by obtaining vendor statements, confirming open balances, and completing necessary payments
• Perform verbal verification of vendor banking details
• Provide backup coverage for A/P team members during vacations or absences
• Respond promptly and professionally to inquiries from business partners and vendors received via email
• Refund and deposit the vendors check
• Participate in cross-training to support the review and posting of freight invoices within the EDI reporting system
• Provide backup coverage for accounts payable team members during vacations or absences

Requirements

• Must have an Associate's degree or equivalent work experience in accounting
• 3 years of accounts payable and other accounting experience
• Requires accurate and efficient data entry skills
• Must have experience and be proficient in SAP, Excel, and Outlook
• Experience with Concur, Esker and SharePoint is a plus
• Ability to work and communicate with vendors and other team members, and business partners
• Detail oriented, excellent organizational skills
• Self-motivated and can work with limited supervision
• Ability to manage time effectively and not get overwhelmed during high volume times
• Accepts responsibility for decisions, actions, and outcomes, including setbacks
• Approaches challenges with a can-do attitude, maintaining momentum in both positive and difficult situations.

Physical Requirements

• Ability to Sit/Stand up to 100 % of the day
• Ability to use Hands/Fingers up to 100% of the day

Pay Range: $28-$30/Hour

Our promise to you

Ball is a global leader in horticulture: we develop, produce, and sell plants around the world. Our vision is to color the world through our customers. We create excitement in the world of flowers and are the first choice for service. We deliver all the best and nothing else! To you, we deliver a work environment and a culture where building long-lasting relationships internally and externally is important. We believe that good communication, sharing ideas and collaborating on projects will set us up for success. We keep both our feet on the ground and are approachable.

In addition to this we provide a comprehensive Total Rewards package that includes:

• Medical, dental, life and long-term disability insurance
• 401k/Profit Sharing Retirement Plan
• Paid time off benefits including vacation and holidays
• Tuition assistance
• An on-site subsidized café overlooking 30 acres of renowned display gardens and restored natural areas
• Employee Assistance Program and Positive Health programs