Accounts Payable Specialist

Ball Horticultural Company; West Chicago (IL); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

401k plan

Paid time off

Tuition assistance

On-site cafe

Employee assistance program

Job summary

Ball Horticultural Company seeks an Accounts Payable Specialist to efficiently process invoices and payments, ensuring accurate postings and prompt vendor disbursements. The role involves resolving discrepancies, managing expense reimbursements, and supporting year-end closing with the AP team.

You will interact with vendors, purchasing, and internal partners, requiring strong data entry skills, attention to detail, and the ability to handle high-volume periods with limited supervision.

Qualifications

• Requires Associate's degree or equivalent work experience in accounting.
• Minimum 3 years of accounts payable and related accounting experience.
• Proficient in SAP, Excel, and Outlook; Concur, Esker and SharePoint a plus.
• Ability to communicate clearly with vendors, team members, and business partners.

Responsibilities

• Verify and process non-purchase order invoices via Esker.
• Audit seed-related invoices in the ERP system.
• Investigate vendor posting issues and resolve discrepancies.
• Create employee profiles in Concur and process expense reimbursements.
• Code and verify transactions and journal entries.
• Run scheduled payments in ERP and initiate wire transfers.

Skills

Data entry

Vendor communication

Detail oriented

Self-motivated

Education

Associate's degree or equivalent

Tools

SAP

Excel

Outlook

Concur

Esker

SharePoint

Job description

Description

As the Accounts Payable Specialist, you process invoices and payments so vendor and employee expenses are accurately recorded and paid. You resolve posting discrepancies and manage payment-related requests with vendors, purchasing, and other business partners. Your work keeps account balances clear and helps vendors and employees receive the payments they are due.

Responsibilities and Duties

• Verify and process non-purchase order invoices through the Esker platform
• Audit and post seed-related invoices in the ERP system
• Investigate vendor posting issues, analyze root causes, and apply sound judgment to resolve discrepancies
• Create employee profiles in Concur, review and process expense reimbursement reports
• Reviews, codes, and verifies transactions and journal entries
• Execute scheduled payment runs within the ERP system
• Initiate wire transfers and post payments once processed
• Manage year-end closing by obtaining vendor statements, confirming open balances, and completing necessary payments
• Perform verbal verification of vendor banking details
• Provide backup coverage for A/P team members during vacations or absences
• Respond promptly and professionally to inquiries from business partners and vendors received via email
• Refund and deposit the vendors check
• Participate in cross-training to support the review and posting of freight invoices within the EDI reporting system
• Provide backup coverage for accounts payable team members during vacations or absences

Requirements

• Must have an Associate's degree or equivalent work experience in accounting
• 3 years of accounts payable and other accounting experience
• Requires accurate and efficient data entry skills
• Must have experience and be proficient in SAP, Excel, and Outlook
• Experience with Concur, Esker and SharePoint is a plus
• Ability to work and communicate with vendors and other team members, and business partners
• Detail oriented, excellent organizational skills
• Self-motivated and can work with limited supervision
• Ability to manage time effectively and not get overwhelmed during high volume times
• Accepts responsibility for decisions, actions, and outcomes, including setbacks
• Approaches challenges with a can-do attitude, maintaining momentum in both positive and difficult situations.

Physical Requirements

• Ability to Sit/Stand up to 100 % of the day
• Ability to use Hands/Fingers up to 100% of the day

Pay Range: $28-$30/Hour

Our promise to you

Ball is a global leader in horticulture: we develop, produce, and sell plants around the world. Our vision is to color the world through our customers. We create excitement in the world of flowers and are the first choice for service. We deliver all the best and nothing else! To you, we deliver a work environment and a culture where building long-lasting relationships internally and externally is important. We believe that good communication, sharing ideas and collaborating on projects will set us up for success. We keep both our feet on the ground and are approachable.

In addition to this we provide a comprehensive Total Rewards package that includes:

• Medical, dental, life and long-term disability insurance
• 401k/Profit Sharing Retirement Plan
• Paid time off benefits including vacation and holidays
• Tuition assistance
• An on-site subsidized café overlooking 30 acres of renowned display gardens and restored natural areas
• Employee Assistance Program and Positive Health programs