Accounts Payable Specialist

Ball-Horticultural-Company-; West Chicago (IL); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Long-term disability insurance

401k/Profit Sharing

Paid time off

Tuition assistance

On-site cafe

Employee Assistance Program

Positive Health programs

Job summary

Ball-Horticultural Company is seeking an Accounts Payable Specialist to process invoices and payments, resolving posting discrepancies and handling payment-related requests across vendors and internal teams. The role emphasizes accuracy in accounting records and timely payments.

You will work with SAP, Excel, and Outlook, and may use Concur, Esker and SharePoint. The position involves year-end closing tasks and cross-training with the freight invoicing systems.

Qualifications

• Associate’s degree or equivalent work experience in accounting is required.
• 3 years of accounts payable and related accounting experience.
• Accurate and efficient data entry skills.
• Experience with SAP, Excel, and Outlook is required; Concur, Esker and SharePoint are a plus.

Responsibilities

• Verify and process non-purchase order invoices through the Esker platform.
• Audit and post seed-related invoices in the ERP system.
• Investigate vendor posting issues and resolve discrepancies.
• Create employee profiles in Concur and process expense reports.
• Review and verify transactions and journal entries.
• Execute scheduled payment runs within the ERP system.
• Initiate wire transfers and post payments.
• Manage year-end closing and verify vendor balances.
• Provide backup coverage for A/P team members.
• Respond to inquiries from vendors and business partners via email.
• Refund and deposit vendor checks.
• Cross-train to review freight invoices in the EDI system.

Skills

Data entry

Communication

Detail oriented

Time management

Education

Associate’s degree or equivalent accounting experience

Tools

SAP

Excel

Outlook

Concur

Esker

SharePoint

Job description

Description

As the Accounts Payable Specialist, you process invoices and payments so vendor and employee expenses are accurately recorded and paid. You resolve posting discrepancies and manage payment-related requests with vendors, purchasing, and other business partners. Your work keeps account balances clear and helps vendors and employees receive the payments they are due.

Responsibilities and Duties

• Verify and process non-purchase order invoices through the Esker platform
• Audit and post seed-related invoices in the ERP system
• Investigate vendor posting issues, analyze root causes, and apply sound judgment to resolve discrepancies
• Create employee profiles in Concur, review and process expense reimbursement reports
• Reviews, codes, and verifies transactions and journal entries
• Execute scheduled payment runs within the ERP system
• Initiate wire transfers and post payments once processed
• Manage year-end closing by obtaining vendor statements, confirming open balances, and completing necessary payments
• Perform verbal verification of vendor banking details
• Provide backup coverage for A/P team members during vacations or absences
• Respond promptly and professionally to inquiries from business partners and vendors received via email
• Refund and deposit the vendors check
• Participate in cross-training to support the review and posting of freight invoices within the EDI reporting system
• Provide backup coverage for accounts payable team members during vacations or absences

Requirements

• Must have an Associate’s degree or equivalent work experience in accounting
• 3 years of accounts payable and other accounting experience
• Requires accurate and efficient data entry skills
• Must have experience and be proficient in SAP, Excel, and Outlook
• Experience with Concur, Esker and SharePoint is a plus
• Ability to work and communicate with vendors and other team members, and business partners
• Detail oriented, excellent organizational skills
• Self-motivated and can work with limited supervision
• Ability to manage time effectively and not get overwhelmed during high volume times
• Accepts responsibility for decisions, actions, and outcomes, including setbacks
• Approaches challenges with a can-do attitude, maintaining momentum in both positive and difficult situations.

Physical Requirements

• Ability to Sit/Stand up to 100 % of the day
• Ability to use Hands/Fingers up to 100% of the day

Pay Range

$28-$30/Hour

Our promise to you

Ball is a global leader in horticulture: we develop, produce, and sell plants around the world. Our vision is to color the world through our customers. We create excitement in the world of flowers and are the first choice for service. We deliver all the best and nothing else! To you, we deliver a work environment and a culture where building long-lasting relationships internally and externally is important. We believe that good communication, sharing ideas and collaborating on projects will set us up for success. We keep both our feet on the ground and are approachable.

In addition to this we provide a comprehensive Total Rewards package that includes:

• Medical, dental, life and long-term disability insurance
• 401k/Profit Sharing Retirement Plan
• Paid time off benefits including vacation and holidays
• Tuition assistance
• An on-site subsidized café overlooking 30 acres of renowned display gardens and restored natural areas
• Employee Assistance Program and Positive Health programs