Accounts Payable Specialist

Nearu; Charlotte (NC); Hybrid; USD 52,000 - 68,000; Full time

Job summary

NearU is seeking an Accounts Payable Specialist for our Charlotte, NC finance team. The role emphasizes accurate invoice processing, timely payments, and strong vendor relationships across branches. On-site Monday-Thursday with Friday remote, supporting efficient AP operations.

The ideal candidate will have 5+ years in AP, solid Excel and Sage Intacct experience, and a detail-oriented mindset to ensure precise financial reporting and internal control adherence.

Qualifications

• Associate’s degree in accounting or related field preferred; equivalent experience considered.
• Minimum 5 years in Accounts Payable or related role.
• Strong knowledge of AP principles, processes and GAAP.
• Detail-oriented with high accuracy; strong data entry skills.
• Experience with Sage Intacct and Excel; ERP exposure helpful.
• Excellent written and verbal communication; team collaboration.

Responsibilities

• Audit and process vendor invoices with accurate coding and GL distribution.
• Verify invoice accuracy and resolve discrepancies with internal teams.
• Prepare payments via check, ACH, or wire according to terms.
• Maintain vendor master data, contact details, and tax docs (W-9).
• Utilize AP data to identify trends and cost-saving opportunities.
• Support month-end/year-end close, accruals, and reconciliations.
• Respond to branch inquiries; foster cross-functional relationships.
• Assist audits with requested documentation and explanations.
• Develop and maintain AP workflows and SOPs; ensure current docs.
• Identify process improvements to increase AP efficiency and compliance.

Skills

Accounts Payable

Vendor Management

Data Entry

Excel Proficiency

ERP Systems

Analytical Thinking

Communication Skills

Education

Associate's degree in accounting

Tools

Sage Intacct

Cloud-based accounting software

Job description

NearU Services, 2550 West Tyvola Road, Charlotte, North Carolina, United States of America

Job Description

Posted Monday, August 3, 2026 at 4:00 AM

Accounts Payable Specialist

Accounts Payable Specialist

NearU Charlotte, North Carolina, United States (Monday-Thursday onsite, Friday remote)

Summary:

NearU is seeking adetail-oriented, analytical, and highly organized Accounts Payable Specialistto join our dynamic finance team. In this role, you will play a key part in ensuring thetimely and accurate processing of vendor payments,maintainingvendor master records,and supporting accurate financial reporting. You will also be responsible forbuilding and maintaining strong relationshipswith our branches to promote collaboration and service excellence across the organization.

Key Responsibilities:

• Audit and process vendor invoices accurately and efficiently, ensuring correct coding to departments and general ledger accounts using the chart of accounts across inter-company entities.
• Verify invoice accuracy and resolve discrepancies through proactive communication with internal departments and branches.
• Prepare and process payments to vendors via various methods (e.g., check, ACH, wire transfer) in alignment with company policies and agreed-upon payment terms.
• Maintain accurate vendor records, including contact details, payment terms, and tax documentation (e.g., W-9 forms).
• Utilize AP data and reporting tools to identify trends, inefficiencies, and opportunities for process improvement or cost savings.
• Review systems reports to support month-end and year-end closing activities related to accounts payable, including accruals and reconciliations.
• Respond to branch inquiries professionally and promptly to ensure strong internal relationships and service excellence.
• Support internal and external audit requests by providing requested documentation and explanations.
• Develop and maintain AP workflows and standard operating procedures (SOPs); ensure documentation is current and organized.
• Identify and implement process improvements to increase efficiency, accuracy, and compliance within AP functions.
• Adhere to company policies, procedures, and GAAP or other relevant accounting regulations.
• Contribute to projects and process enhancementsby performing additional duties as assigned, proactively identifying opportunities to improve Accounts Payable operations, and implementing innovative solutions to support the goals of the accounting and finance department.

Qualifications:

• Associate’s degree in accounting, Finance, or a related field preferred; equivalent work experience may be considered in lieu of formal education.
• Minimum of 5 years of experience in Accounts Payable or a related accounting role.
• Strong understanding of accounts payable principles, processes, and best practices.
• High level of accuracy and attention to detail, with excellent data entry skills.
• Proficiency in Microsoft Office Suite, particularly Excel; experience with cloud-based accounting software and ERP systems preferred (Sage Intacct a plus).
• Strong analytical, organizational, and time management skills with the ability to manage multiple priorities, identify and solve complex problems and meet deadlines.
• Demonstrate exceptional written and verbal communication skillsto foster cross-functional teamwork. This includes proactively addressing inquiries, managing vendor relationships, and rebuilding trust to ensure seamless accounts payable operations.
• Ability to work independently and as part of a team in a fast‑paced, high‑volume environment.
• Familiarity with internal controls, compliance requirements, and audit processes related to AP is a plus.
• High level of accuracy and integrity.

NearU is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, NearU may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

NearU Services, 2550 West Tyvola Road, Charlotte, North Carolina, United States of America