Accounts Payable Specialist

AppleOne Employment Services; Carlsbad (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

AppleOne is seeking an experienced Accounts Payable Specialist to join our San Marcos team. This role covers the full AP/AR cycle, including purchasing, invoicing, payment posting, reconciliations, and tax reporting, with emphasis on accuracy and collaboration within a growing administrative group.

The ideal candidate will be highly organized, detail-oriented, and capable of contributing to process improvements while supporting internal teams and customers in a fast-paced environment.

Qualifications

• Experience handling the full AP/AR cycle in a professional setting.
• Accurate data entry and strong attention to detail.
• Ability to communicate with internal teams and vendors.

Responsibilities

• Process customer purchase orders from receipt through estimates, invoicing, shipping paperwork, and related documentation.
• Manage accounts receivable functions, including invoicing, payment posting, collections monitoring, and customer account reconciliation.
• Support accounts payable and general accounting activities while maintaining accurate and organized financial records.
• Investigate and resolve discrepancies related to payments, invoices, purchase orders, and customer accounts.
• Prepare bank deposits, assist with multi-state sales tax reporting, and communicate with internal teams to support smooth daily operations.
• Provide administrative support, including filing, archiving, document organization, and communication with administration, sales, and service teams.

Skills

Accounts payable

Accounts receivable

Invoicing

Payment posting

Bank deposits

Sales tax reporting

Discrepancy resolution

Job description

We are seeking an experienced Accounts Payable Specialist for a direct hire opportunity with a growing organization in San Marcos. This role is ideal for an accounting professional with strong accounts payable and accounts receivable experience who enjoys variety, accuracy, customer interaction, and being part of a collaborative administrative team.

The Accounts Payable Specialist will support the full AP and AR cycle, including customer purchase order processing, invoicing, payment posting, reconciliations, collections support, sales tax reporting, and administrative documentation. This is a great opportunity for someone who is highly organized, detail-oriented, and ready to contribute in a developing administration department where process improvement, teamwork, and ownership are valued.

Key Responsibilities

• Process customer purchase orders from receipt through estimates, invoicing, shipping paperwork, and related documentation.


• Manage accounts receivable functions, including invoicing, payment posting, collections monitoring, and customer account reconciliation.


• Support accounts payable and general accounting activities while maintaining accurate and organized financial records.


• Investigate and resolve discrepancies related to payments, invoices, purchase orders, and customer accounts.


• Prepare bank deposits, assist with multi-state sales tax reporting, and communicate with internal teams to support smooth daily operations.


• Provide administrative support, including filing, archiving, document organization, and communication with administration, sales, and service teams.

Compensation and Benefits

• Pay range: $25 to $28 per hour, depending on experience.


• Schedule: Monday through Friday, 8:00 AM to 5:00 PM.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.