Accounts Payable Specialist

Adams Thermal Systems, Inc; Canton (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Adams Thermal Systems, Inc is seeking an Accounts Payable Specialist to support the Accounting team in Canton. The role covers daily AP tasks, vendor management, tax returns, 1099s, and audits. You will work under supervision within GAAP guidelines and contribute to financial reporting.

Ideal candidates have 5+ years in accounting, strong Excel/MS Office skills, and experience with JD Edwards or XPPS. Manufacturing experience is a plus; excellent communication is essential.

Qualifications

• High School diploma or equivalent with at least five years of accounting experience.
• Detail oriented with proficient data entry.
• Proficient in Excel and MS Office applications.
• Experience with JD Edwards or XPPS preferred.
• Manufacturing experience preferred.
• Good written and verbal communication skills.

Responsibilities

• Manage Accounts Payable using accounting software and other programs.
• Verify transactions are reasonable and authorized.
• Research invoice discrepancies between suppliers and receiving.
• Establish and maintain vendor relationships.
• Collaborate with Quality Engineer on non-conforming or warranty products.
• Prepare monthly South Dakota Sales and Use Tax Return.
• Manage 1099 reporting process and IRS requirements.
• Audit employee expense reports for IRS compliance and ATS guidelines.
• Update AP work instructions and assist management on projects.
• Participate in year-end inventory and auditor schedules.
• Support other accounting duties as assigned.

Skills

Detail oriented

Data entry

Excel

MS Office

JD Edwards

XPPS

Manufacturing experience

Communication skills

Education

High School diploma or equivalent

Associates degree in accounting/related field

Tools

JD Edwards Software

XPPS MR P Software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

Full Time Canton, SD, US

Purpose

This position provides accounting support to the Accounting and Management Team.

Scope

Accounts Payable Specialist is responsible for day-to-day financial transactions including Accounts Payable, corporate credit card reconciliations, and various other transactional tasks. Analyze data and prepare financial documents and reports for internal and external purposes. Works under general supervision, within established work parameters, with few direct instructions. Carry out routine and non-routine tasks with occasional review by supervisor. Perform professional work requiring knowledge of generally accepted accounting principles (GAAP) and practices, with a good understanding of the concepts, theories, principles, practices, and terminology of accounting.

Responsibilities

Accounts Payable Specialist is responsible for all Accounts Payable functions for the company and preparing worksheets and schedules for supporting the Financial Statements.

Specific Duties

• Manage Accounts Payable using accounting software and other programs.
• Verify all business transactions are reasonable and have appropriate authorization.
• Research invoice discrepancies between suppliers and receiving department.
• Establish and maintain relationships with new and existing vendors.
• Works closely with the Quality Engineer to make sure suppliers are debited for non-conforming, defective and/or warranty product.
• Prepare monthly South Dakota Sales and Use Tax Return.
• Manage annual 1099 project. Collect W-9 form from suppliers, understand IRS requirements for 1099's, determine which suppliers meet the IRS requirements and submit files to Accounting Firm to prepare and file 1099s.
• Responsible for auditing employee expense reports for compliance with IRS reporting requirements as well as with ATS travel guidelines.
• Compliance with business unit operational policies and procedures.
• Responsible for updating and revising Accounts Payable work instructions.
• Assist Management Team with administrative projects as needed.
• Participate on project teams or committees as required.
• Participate in year-end physical inventory.
• Prepare schedules/reports for external auditors as required.
• Responsible for various other accounting reports or duties as assigned.
• Provide assistance to other departmental staff.
• Position could involve working indoors and outdoors with exposure to mechanical/moving parts, hazards, dust, dirt, odors, irritants, and high noise.

Reporting Structure

Reports to CFO

Required Skills / Experience(s) / Education / Certification

• High School diploma or equivalent with at least five years of experience in accounting. Associates Degree or higher in accounting, finance, business administration or related field a plus but not required, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
• Must be detail oriented and have proficient data entry skills.
• Proficient in Excel and Microsoft Office applications.
• Experience with JD Edwards Software or XPPS (MRP) Software preferred.
• Manufacturing experience preferred.
• Good communication skills, both written and verbal.