Accounts Payable Specialist

Eckroth Music Company; Bismarck (ND); Hybrid; USD 43,000 - 65,000; Full time

Benefits offered by this job

ESOP ownership

Medical, Dental, Vision insurance

Paid time off (PTO) / Sick leave

401(k)

Job summary

Eckroth Music Company in Bismarck, ND is seeking an Accounts Payable Specialist to ensure vendors are paid accurately and on time, working closely with Purchasing and accounting teams.

You will code invoices, prepare payments, reconcile statements, and support annual audits, while delivering friendly customer service and maintaining confidentiality. This on-site role offers stability in a family-owned, ESOP-driven organization with competitive benefits.

Qualifications

• 2–5 years of Accounts Payable or general accounting experience.
• 1+ years with an associate's degree in accounting is acceptable.
• Proficiency in Accounting software and Microsoft Office, with attention to detail.

Responsibilities

• Enter and code vendor invoices, credit memos, and vendor changes; reconcile costs on all POs.
• Communicate daily with receiving staff and Purchasing Manager to resolve vendor issues.
• Prepare weekly check and ACH transactions; reconcile vendor statements and follow up on invoices.
• Pay sales tax in applicable states and assist with annual audit.
• Provide phone coverage for the business office and update customer information.
• Support accounting and HR with administrative tasks and cross-train as needed.
• Plan procedures to maximize efficiency and cross-train in other office functions.

Skills

Attention to detail

Organizational skills

Multitasking

Interpersonal communication

Analytical thinking

Education

Associate degree in accounting

Tools

Accounting software

Microsoft Office

Job description

About Eckroth Music

For more than 54 years, Eckroth Music has helped students take the first step in their musical journey. Family-owned since 1972 and employee-owned through an ESOP, we are a regional school music dealer serving students across eight stores in North Dakota, Montana, Minnesota, and Wisconsin. We rent and sell instruments, support school music programs, and stand behind the educators and families who make music education possible. Here, our team members are owners — and we measure success by the students we help reach.

The Role

As our Accounts Payable Specialist, you will make sure the vendors and partners who help us serve students are paid accurately and on time, and you will be a friendly, dependable voice for our customers on the phone. You will work as a close partner to our Purchasing Manager, our accounting team, and our HR lead — a true team player in a business office where everyone pitches in. This is a great opportunity to build an accounting career inside a stable, mission-driven, employee-owned company.

What You'll Do

• Enter and code vendor invoices, credit memos, and vendor changes, and reconcile costs on all purchase orders
• Communicate daily with receiving staff and partner closely with our Purchasing Manager to resolve vendor issues and discrepancies
• Prepare weekly check and ACH transactions, reconcile vendor statements, and contact vendors regarding invoices, credits, past dues, and returns
• Pay sales tax in applicable states, verify expense reports, and assist with the yearly audit
• Provide phone coverage for the business office — answering rental and lease contract calls, processing rental payments by phone, processing Maintenance and Repair contracts, and updating customer information
• Support the accounting team with recordkeeping and assist our HR lead with administrative support as needed
• Plan and implement procedures and systems to maximize efficiency, and cross-train in other office functions to help fill needs

Why Eckroth

• Be an owner — team members share in our success through our ESOP
• A vital seat on our business office team, with the stability of a 50-year company still growing
• Competitive Pay; Medical, Dental, Vision insurance; PTO / Supplemental Sick Leave, EAP, 401K, Participate in Eckroth Music Ownership Plan (ESOP)

What We're Looking For

• 2–5 years of Accounts Payable or general accounting experience, or 1+ years of experience paired with an associate's degree in accounting
• Wide range of computer skills, including accounting software and Microsoft Office (Windows, Word, and Excel preferred), with accurate keyboarding
• Ability to perform highly detailed work in an accurate manner with effective organizational and multitasking skills
• Excellent interpersonal, communication (written and verbal), analytical, problem-solving, and decision-making skills
• A collaborative, service-first mindset with the highest standards of professionalism and confidentiality
• Availability to work onsite in Bismarck, ND, with flexibility for occasional weekend hours or weeks over 40 hours during busy seasons