Accounts Payable Specialist

ADP, Inc.; Birmingham (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

Air Engineers, the longest-standing independent Trane Technologies distributor headquartered in Birmingham, Alabama, is seeking an Accounts Payable Specialist to manage vendor invoices, payments, and financial records with precision. The role focuses on accurate coding, timely disbursements, and maintaining strong vendor relationships.

The candidate should be detail-oriented, organized, and capable of multi-tasking in a fast-paced environment, contributing to a culture that values accuracy,

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred but not required.
• Strong communication and interpersonal skills are essential.
• Ability to multi-task and manage time effectively.

Responsibilities

• Review, verify, and process vendor invoices for accuracy, appropriate authorization, and proper account coding.
• Prepare and process payments, including checks, ACH transfers, and credit card transactions.
• Serve as the main point of contact for vendor inquiries, reconcile statements, and resolve discrepancies.
• Maintain accurate and up-to-date accounts payable files and ensure proper documentation and compliance.
• Support the accounting team during month-end close with necessary documentation and reporting.
• Identify opportunities to streamline payables processes and improve efficiency and accuracy.
• Ensure adherence to internal controls, company policies, and relevant tax and regulatory requirements.

Skills

Strong communication skills

Multi-tasking

Organizational skills

Education

High school diploma or equivalent

Bachelor’s degree preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

BIRMINGHAM CENTRALIZED Full-time Regular Birmingham, AL, US

2 days ago Requisition ID: 1051

The Accounts Payable Specialist is responsible for accurately processing and maintaining vendor invoices, payments, and financial records for Air Engineers. This role ensures that all invoices are properly authorized, coded, and paid in a timely manner while maintaining positive relationships with vendors and internal departments. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

• Review, verify, and process vendor invoices for accuracy, appropriate authorization, and proper account coding.
• Prepare and process payments, including checks, ACH transfers, and credit card transactions, ensuring timely and accurate disbursements.
• Serve as the main point of contact for assigned vendor inquiries, reconcile statements, and resolve discrepancies in a professional and timely manner.
• Maintain accurate and up-to-date accounts payable files, ensuring proper documentation and compliance with company policies and procedures.
• Support the accounting team during month-end close by providing necessary documentation and reporting.
• Committed to being available the last week of the month to assist in monthly close process.
• Identify opportunities to streamline payables processes and contribute to efficiency and accuracy improvements.
• Ensure adherence to all internal controls, company policies, and relevant tax and regulatory requirements.
• Other duties as assigned.

Qualifications

Minimum Education:High school diploma or equivalent; bachelor’s degree in business or a related field is preferred, not required.

Minimum Experience:Previous experience in accounts payable of other accounting functions is desirable.

Skills and Competencies

• Strong communication and interpersonal skills
• Ability to multi-task and manage time effectively
• Strong organizational skills and attention to detail

Job Training

• Company Specific Training
• Required Safety Training

Safety Summary

Working Conditions

Work is normally performed in an office or warehouse environment with limited exposure to physical risk. Regular working hours with occasional extended hours are associated with this position.

Physical Requirements

• Speaking, listening, writing, and typing
• Sitting for long periods of time
• Bending, squatting, reaching, lifting, and carrying up to 20 pounds

Join a Legacy of Excellence at Air Engineers

Air Engineers proudly serves as the longest-standing independent Trane Technologies distributor in the United States. Headquartered in Birmingham, Alabama, with four offices across Alabama and six in Florida we bring top-tier HVAC solutions to the communities we serve.

As a legacy Mitsubishi partner and a rapidly growing provider of Parts and Supplies, Air Engineers continues to evolve and innovate in service delivery. Our success is built on a foundation of deep industry expertise and a commitment to excellence.

What truly sets us apart? Our people and our culture. As a 3rd-generation, 100% family-owned company, we believe that when our team thrives, our customers do too. Our culture is rooted in five core values:

• Family
• Dependable
• Fun

These values drive everything we do, from how we support our employees to how we serve our dealer clients with creativity, care, and consistency.

If you're looking to be part of a company with a rich history, a vibrant culture, and a clear vision for the future, we’d love to connect. Let’s build something great together.