Accounts Payable Specialist

Atlantic Restoration & Waterproofing, Inc.; Beltsville (MD); On-site; USD 42,000 - 60,000; Full time

Job summary

Atlantic Restoration & Waterproofing, Inc. is seeking an Accounts Payable Clerk to ensure accurate, compliant invoicing and cost recording. The role requires onboarding of 500 AP invoices monthly, vendor management, and strong collaboration with project teams in a fast-paced construction environment.

The ideal candidate has 2+ years in AP, experience with Foundation and Ramp, and proficiency in Excel. Associate degree in accounting or related field is preferred, with excellent communication and

Qualifications

• 2+ years of experience in accounts payable, ideally in a high-volume environment.
• Construction industry experience, including job costing, lien waivers, subcontractor/vendor compliance, and equipment rental tracking.
• Experience with Foundation Accounting Software and Ramp.
• Proficiency in Microsoft Excel and general accounting software.
• Strong attention to detail and organizational skills; ability to manage high transaction volume.
• Excellent written and verbal communication skills.

Responsibilities

• Process and code ~500 AP invoices per month to G/L accounts and job cost codes in Foundation Accounting Software.
• Manage invoice capture and coding workflows in Ramp; review automated coding and resolve discrepancies.
• Investigate and resolve invoice discrepancies with project managers and vendors.
• Reconcile 1,500+ monthly credit card transactions across ~50 cards; code and review for accuracy.
• Manage vendor relationships and compliance (W-9s, COIs, ACH information).
• Support subcontractor billing and compliance (lien waivers, pay applications).
• Track rental equipment records and reconcile rental invoices with usage and pricing.

Skills

Accounts payable experience

Attention to detail

Vendor communication

Multi-tasking

Communication skills

Education

Associate's degree in Accounting, Finance, or related field

Tools

Foundation Accounting Software

Ramp

Microsoft Excel

Job description

Founded only 30 years ago, Atlantic Restoration & Waterproofing, Inc. has become the largest and most trusted historic restoration contractor in the Washington DC metro area. With over 250 full time employees across office and field positions, we specialize in stone, masonry, concrete, waterproofing, and roofing. We have worked on many landmark projects across the DC, MD, VA region including the Lincoln & Jefferson Memorials, FBI Headquarters, The Federal Reserve Bank, and the National Building Museum, among many others. We work directly with many government agencies such as the GSA, USACE, DOD, NAVFAC, and many more. At Atlantic, we are committed to preserving our country’s most timeless buildings.

About the Role

We're looking for a detail-oriented Accounts Payable Clerk to join our team. This role is responsible for making sure the company's accounts are invoiced correctly, compliantly, on time, and at the best possible terms — while ensuring costs are recorded accurately. Experience in the construction industry is strongly preferred, along with familiarity with Ramp and Foundation Accounting Software.

Responsibilities

• Process and code approximately 500 AP invoices per month, coding accurately to G/L accounts and job/project cost codes in Foundation Accounting Software
• Manage invoice capture and coding workflows in Ramp, including reviewing automated coding, splitting/separating invoices, and resolving discrepancies
• Investigate and resolve invoice discrepancies (pricing errors, service period mismatches, missing information) by coordinating with project managers and vendors
• Reconcile and manage roughly 1,500+ monthly credit card transactions across ~50 cards, coding and reviewing for accuracy
• Manage vendor relationships and compliance, including W-9s, Certificates of Insurance (COI), and ACH banking information
• Support subcontractor billing and compliance, including lien waivers and pay applications
• Track and maintain rental equipment records, including turn/return dates, rental billing periods, and reconciling rental invoices against usage and vendor pricing sheets
• Perform monthly vendor statement reconciliations and support month-end close
• Maintain organized digital filing per company recordkeeping standards
• Chase down missing receipts, invoices, and project information from field staff and vendors
• Support job costing efforts by ensuring accurate, timely coding that enables job-level cost analysis

Qualifications

• 2+ years of experience in accounts payable, ideally in a high-volume environment
• Construction industry experience strongly preferred (job costing, lien waivers, subcontractor/vendor compliance, equipment rental tracking)
• Experience with Foundation Accounting Software and Ramp
• Proficiency in Microsoft Excel and general accounting software
• Strong attention to detail and organizational skills, with the ability to manage high transaction volume
• Comfortable chasing down missing information and managing vendor communication independently
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Associate's degree in Accounting, Finance, or related field preferred (or equivalent work experience)