Accounts Payable Specialist

Dahl Consulting; Baxter (MN); On-site; USD 65,904,000 - 80,231,000; Full time

Job summary

Dahl Consulting is seeking an Accounts Payable Specialist to support a high-volume AP function in Baxter, MN. You will manage invoices, validate data in the ERP system, and help reduce a backlog of invoices while ensuring accuracy and timely processing.

The ideal candidate has 2+ years of AP experience, strong Excel skills, and experience with ERP systems like NetSuite. This is a contract role based in Baxter, MN with a focus on accuracy and efficiency.

Qualifications

• 2+ years of Accounts Payable experience.
• Experience processing high volumes of vendor invoices.
• Proficiency with Microsoft Excel and ERP/accounting systems.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a deadline-driven environment.

Responsibilities

• Monitor and manage the AP inbox, responding to internal and vendor inquiries.
• Review and validate invoices scanned into the ERP system using OCR and automated tools.
• Verify PO numbers, invoice amounts, approvals, and account coding prior to processing.
• Process and manage approximately 150-200 vendor invoices per week.
• Help reduce and eliminate the backlog of approximately 150 invoices.
• Perform invoice matching and validation, including PO and supporting docs.
• Ensure expenses are coded for financial reporting and job costing.
• Investigate and resolve invoice discrepancies with vendors and internal stakeholders.
• Assist with weekly and monthly payment processing activities.
• Maintain vendor documentation (W-9s, 1099 support).
• Support month-end close, reconciliations, and accruals.

Skills

Excel

ERP systems

Education

Associate degree or related coursework

Tools

NetSuite

Job description

Title: Accounts Payable Specialist
Location: Baxter, MN
Job Type: Contract
Compensation: $23-28/hr, possible flex for the right candidate
Industry: Construction

About the Role

Our client, a growing organization in the energy and infrastructure industry, is seeking an experienced Accounts Payable Specialist to support a high-volume accounts payable function. This position plays a key role in ensuring the accurate and timely processing of vendor invoices, maintaining financial accuracy, and supporting operational efficiency across the business. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment with significant invoice volume. This role will focus on managing a backlog of invoices, monitoring incoming AP requests, and validating invoice information within an ERP system.

Responsibilities

• Monitor and manage the accounts payable inbox, responding to internal and vendor inquiries.
• Review and validate invoices scanned into the ERP system using OCR and automated invoice processing tools.
• Verify purchase order numbers, invoice amounts, approvals, and account coding prior to processing.
• Process and manage approximately 150-200 vendor invoices per week.
• Help reduce and eliminate an existing backlog of approximately 150 invoices.
• Perform invoice matching and validation, including PO and supporting documentation review.
• Ensure expenses are coded accurately for financial reporting and job costing purposes.
• Investigate and resolve invoice discrepancies with vendors and internal stakeholders.
• Assist with weekly and monthly payment processing activities.
• Maintain vendor documentation, including W-9 records and support for 1099 preparation.
• Support month-end close activities, reconciliations, and accrual processes.
• Partner with procurement, accounting, and operations teams to ensure invoice accuracy and compliance with internal controls.
• Maintain confidentiality and accuracy in all accounts payable records.
• Perform other duties as assigned.

Qualifications

• 2+ years of Accounts Payable experience.
• Experience processing high volumes of vendor invoices.
• Strong attention to detail and commitment to accuracy.
• Experience validating invoices, purchase orders, and account coding.
• Ability to prioritize multiple tasks in a deadline-driven environment.
• Proficiency with Microsoft Excel and ERP/accounting systems.
• Strong written and verbal communication skills.
• Ability to maintain confidential financial information.
• Reliable, self-motivated, and highly organized.

Preferred Experience

• Preferred Experience in construction, energy, infrastructure, engineering, or related project-based industries.
• Previous experience with NetSuite or similar ERP platforms.
• Knowledge of job costing, construction billing, lien waivers, and subcontractor payment processes.
• Associate degree or coursework in Accounting, Finance, Business, or a related field.
• Certified Accounts Payable Professional (CAPP) or similar accounting certification.
• Experience working with automated invoice processing and OCR technology.

Benefits

Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family’s needs. For details, please review the DAHL Benefits Summary: https://www.dahlconsulting.com/benefits-w2fta/.

Equal Opportunity Statement

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply.