Accounting Specialist

Dahl Consulting; Waite Park (MN); On-site; USD 34,000 - 41,000; Full time

Job summary

Dahl Consulting is seeking an Accounting Specialist in Waite Park, MN to support day-to-day accounting, with a focus on accounts payable in a fast-paced construction environment.

You will process payables, manage lien waivers, and assist with vendor prequalification, payroll-related tasks, and fleet/administrative support. The role requires strong attention to detail and ability to manage multiple priorities.

Qualifications

• 3+ years of Accounting or Bookkeeping experience.
• Experience in accounts payable, accounting support, or administrative finance roles.
• Strong attention to detail and accuracy.
• Working knowledge of accounts payable processes and internal controls.
• Ability to manage multiple deadlines and follow up consistently.

Responsibilities

• Process accounts payable and maintain accurate records.
• Review lien waivers and ensure proper execution prior to payment.
• Assist with subcontractor/vendor prequalification and documentation.
• Monitor credit card spend and reconcile statements.
• Support payroll-related tasks and administrative office duties.

Skills

Accounts payable

Excel

Detail-oriented

Time management

Communication

Construction experience

Job description

Title: Accounting Specialist Location: Waite Park, MN Job Type: Contract-to-Hire Compensation: $25-30/hr Industry: Construction

About the Role

Our firm is partnering with a well-established commercial contractor in central Minnesota to identify an Accounting Specialist. This position plays a key role in supporting day-to-day accounting operations and administrative functions, with a primary focus on accounts payable in a fast-paced construction environment. This role is ideal for a highly organized, detail-oriented professional who thrives on managing multiple priorities, maintaining accurate financial records, and supporting cross-functional teams including accounting, project management, and operations.

Job Description

The Accounting Specialist is responsible for accounts payable processing, compliance documentation, and general administrative support. The role works closely with internal teams and external vendors to ensure accurate payment processing, compliance with contractual requirements, and smooth office operations.

Lien Waivers & Compliance

• Collect, review, and track supplier and subcontractor lien waivers
• Ensure required conditional and unconditional waivers are properly executed prior to payment when applicable
• Maintain accurate lien waiver records and documentation
• Coordinate with project managers, accounting staff, and vendors to resolve missing or incomplete waivers
• Support compliance with project, owner, and contractual documentation requirements

Contractor Prequalification

• Assist with subcontractor and vendor prequalification and renewal packages
• Collect and maintain documentation including licenses, insurance certificates, W-9s, safety records, and related compliance materials
• Track expiration dates and follow up on required updates
• Coordinate prequalification status and documentation with internal teams and external partners

Credit Card Spend Management

• Monitor company credit card usage for policy compliance
• Collect receipts and supporting documentation from cardholders
• Reconcile monthly credit card statements and ensure proper expense coding
• Follow up on missing receipts, unclear charges, or policy exceptions
• Identify and escalte unusual or unauthorized transactions as needed

Fleet Administration Support

• Maintain records for company vehicles, trailers, and equipment
• Track registrations, renewals, inspections, maintenance schedules, and insurance documentation
• Coordinate routine maintenance and repairs
• Assist with monitoring fleet-related expenses and recordkeeping

Payroll & Administrative Support

• Assist with collecting and reviewing employee timecards and payroll-related information
• Support payroll reporting, audits, and administrative tasks
• Provide general administrative support to accounting, operations, and leadership teams
• Answer phones, manage emails, and route inquiries appropriately
• Prepare reports, spreadsheets, correspondence, and internal documents
• File, scan, and maintain electronic and physical records
• Order office supplies and support daily office organization
• Assist with scheduling, meeting coordination, onboarding documentation, and special projects

Qualifications

• 3+ years of Accounting or Bookkeeping experience
• Previous experience in accounts payable, accounting support, or administrative finance roles
• Strong attention to detail and accuracy
• Working knowledge of accounts payable processes and internal controls
• Ability to manage multiple deadlines and follow up consistently
• Proficiency with accounting software and Microsoft Office (Excel, Word, Outlook)
• Experience in construction, contracting, or job-cost accounting environments
• Familiarity with lien waivers, subcontract documentation, and compliance requirements
• Experience supporting payroll processes
• Exposure to fleet administration or asset tracking

Benefits

Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family’s needs. For details, please review the DAHL Benefits Summary: https://www.dahlconsulting.com/benefits-w2fta/.

Equal Opportunity Statement

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply.