Accounts Payable Specialist

Broaddus & Associates; Austin (TX); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

401k with company matching

Paid time off

Hybrid work options

Job summary

Broaddus & Associates in Austin is seeking an Accounts Payable Specialist to support accounting operations, processing vendor, consultant, and project invoices.

The role collaborates with Project Managers and the Accounting team to ensure timely payments, compliance with contracts, and strong vendor relations. This full-time position is based in our Austin office with potential hybrid flexibility and a competitive benefits package.

Qualifications

• 1–3 years of accounts payable experience in a project-based or professional services environment.
• Understanding of project-based accounting and cost tracking.
• Proficiency with accounting systems and Microsoft Excel.

Responsibilities

• Process vendor, consultant, and project-related invoices accurately and efficiently.
• Code invoices by project, phase, and cost category in accordance with client agreements and internal budgets.
• Match invoices to contracts, purchase orders, and fee agreements; research and resolve discrepancies.
• Coordinate AP voucher approvals with Project Managers and leadership in accordance with firm policies.
• Maintain organized and auditable accounts payable records, including contracts, W‑9s, and vendor documentation.
• Prepare and process check runs and ACH payments several times a week.
• Assist with employee expense report review and reimbursement processing.
• Respond to vendor inquiries and maintain timely, professional communication.
• Support month-end close activities, including AP accruals and reconciliations.
• Assist with audit, annual review, and client or project cost documentation requests.
• Ensure compliance with internal controls, accounting policies, and best practices.
• Provide general accounting and administrative support as needed.

Skills

Strong communication

Attention to detail

Organizational skills

Deadline management

Education

Associates or Bachelor’s degree in Accounting/Finance

Tools

Deltek Vantagepoint

Deltek Vision

Microsoft Excel

Job description

Broaddus & Associates is seeking candidates for an Accounts Payable Specialist in our Austin office to provide accounting support for our overall company operations. Broaddus & Associates is a recognized leader providing project management services to owners on significant design and construction programs, with $35 million in annual revenues. The Accounts Payable Specialist supports the financial operations of our project management consulting firm by ensuring accurate and timely processing of vendor, consultant, and project-related invoices. This role works closely with Project Managers and the Accounting team to support multiple active client engagements, maintain strong vendor relationships, and ensure compliance with contractual terms, approval workflows, and internal controls.

This role requires a highly organized and efficient individual with excellent communication and interpersonal skills who has experience in a professional office environment. The position requires 40 hours a week, 8am-5pm Monday-Friday, at our Austin office location at 1301 S. Capital of Texas Highway.

Key Responsibilities

• Process vendor, consultant, and project-related invoices accurately and efficiently
• Code invoices by project, phase, and cost category in accordance with client agreements and internal budgets
• Match invoices to contracts, purchase orders, and fee agreements; research and resolve discrepancies
• Coordinate A/P voucher approvals with Project Managers and leadership in accordance with firm policies
• Maintain organized and auditable accounts payable records, including contracts, W-9s, and vendor documentation
• Prepare and process check runs and ACH payments several times a week
• Assist with employee expense report review and reimbursement processing
• Respond to vendor inquiries and maintain timely, professional communication
• Support month-end close activities, including AP accruals and reconciliations
• Assist with audit, annual review, and client or project cost documentation requests
• Ensure compliance with internal controls, accounting policies, and best practices
• Provide general accounting and administrative support as needed

Qualifications

• 1–3 years of accounts payable experience, preferably in a project-based or professional services environment
• Understanding of project-based accounting and cost tracking
• Proficiency with accounting systems and Microsoft Excel
• Experience with Deltek Vantagepoint or Deltek Vision ideal, but not required
• Strong attention to detail, accuracy, and organization
• Ability to manage deadlines in a fast-paced, consulting environment
• Strong communication skills and ability to work effectively with Project Managers, vendors, and internal teams
• Ability to handle confidential information with discretion

Education

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred but not required

What We Offer

• Competitive compensation based on experience
• Collaborative, professional consulting environment
• Opportunity for growth within a stable, privately held firm
• In-office Austin-based role with potential hybrid flexibility

Candidates should have strong interpersonal skills and a proven ability to communicate and work effectively with internal staff, outside consultants, and senior administration within the client organization. Sound judgment and sensitivity to issues of policy and process are critical. This position requires the ability to work effectively as a member of a team, be a self-starter, manage multiple priorities, and complete work under pressure of deadlines.

This is a full-time salaried position operating from our Austin, Texas offices. The salary level is competitive and commiserates with candidate experience. Employment benefits include health insurance, “Safe Harbor” 401k plan with company matching contribution program, company paid personal time off, and long/short term disability insurance.