Accounts Payable Specialist

SpectrumCareers; Arlington (VA); On-site; USD 45,000 - 62,000; Full time

Job summary

SpectrumCareers is seeking an Accounts Payable Specialist to own the creation, maintenance, and validation of supplier and business partner data in SAP and Coupa. The role supports AP controls by ensuring supplier records are accurate, documented, and compliant with policy and audit requirements.

Responsibilities include updating master data, validating banking and tax documentation, processing supplier change requests, and assisting with Coupa invoice entry and AP inquiries while supporting

Qualifications

• Detail-oriented with strong organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication.
• Independent worker who collaborates well in a team.
• Experience handling confidential information with discretion.
• Degree in accounting, finance, or business administration (Associate or Bachelor's).

Responsibilities

• Create, update, and maintain supplier/business partner data in SAP and Coupa.
• Validate banking details and tax documentation (W-9, TIN) via outbound calls.
• Review and process supplier change requests (banking, address, payment terms).
• Maintain audit documentation and support controls for validations and approvals.
• Collaborate with Procurement and Accounting to resolve supplier setup issues.
• Assist with AP mailbox inquiries and Coupa invoice processing.
• Support reporting, reconciliation, and process improvement efforts.

Skills

Attention to detail

Organization

Communication skills

Multitasking

Discretion

Education

Accounting/Finance/Business degree

Tools

SAP

Coupa

Job description

Our client is seeking an Accounts Payable Specialist who owns the creation, maintenance, and validation of supplier and business partner data in SAP and Coupa. Supports key Accounts Payable controls by keeping supplier records accurate, well documented, and compliant with internal policy and audit requirements. Handles sensitive banking and tax information, so discretion and attention to detail are essential. Also supports AP shared mailbox inquiries and Coupa invoice entry as time permits.

Responsibilities

• Create, update, and maintain supplier/business partner master data in SAP and Coupa
• Validate banking details and tax documentation (W-9, TIN), including outbound verification calls using independently sourced contact information
• Review and process supplier change requests: banking, address, payment terms
• Maintain documentation and audit support for validations and approvals; support fraud prevention controls
• Partner with Procurement, Accounting, and business stakeholders to resolve supplier setup issues
• Assist with AP mailbox inquiries and Coupa invoice processing as needed
• Support reporting, reconciliation, and process improvement efforts

Qualifications

Required:

• High attention to detail and strong organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Solid written and verbal communication skills
• Able to work independently and collaborate within a team
• Proven discretion and sound judgment with confidential information
• Associate's or bachelor's degree in accounting, finance, or business administration

Preferred:

• Background in Accounts Payable, supplier master data, procurement operations, or shared services
• SAP and/or Coupa experience
• Experience validating banking and supplier information