Accounts Payable Representative - Experienced

FMOLHS Career Portal; Baton Rouge (LA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

FMOL Health System seeks an Accounts Payable Representative for the Baton Rouge area. The role assists in processing invoices, reconciling transactions, and maintaining the AP ledger with accurate expense distribution.

You will support vendor communications and ensure timely payments, while handling confidential expense data. Requires 3 years total experience (1 business-related, 2 accounting-related) and a High School Diploma.

Qualifications

• 3 years total experience required; 1 year business-related and 2 years accounting-related.
• High School Diploma required.

Responsibilities

• Verification and data entry for invoices and payments.
• Maintain AP ledger and records with accurate classifications.
• Maintain spreadsheets for invoice accruals and expense distribution.
• Perform reconciliation of complex transactions.
• Coordinate with vendor accounts to resolve discrepancies.
• Process invoice payments and check disbursement efficiently.
• Scan and link invoices into the online system.
• Enter confidential employee expenses for reimbursement.
• Assist training of new employees on daily processes.

Skills

Accounting experience

Data entry

Vendor communication

Education

High School Diploma

Job description

Accounts Payable Representative - Experienced

Job Description

The Accounts Payable Clerk 2 is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals, gathers necessary supporting documentation for processing payments, and maintains any other required documentation. This position relies on limited experience and judgment to plan and accomplish goals and works under moderate supervision.

Responsibilities

• Verification & Data Entry
• Maintains accounts payable ledger and records in order to ensure accurate information storage, and diligently ensures that accounting classifications of expenditures and documents are accurate. Accurately maintains files for easy accessibility.
• Maintains appropriate spreadsheets to accurately account for invoice accruals and proper expense distribution.
• Performs reconciliation of complex transactions.
• Develop relationship with assigned vendor accounts receivable representatives to resolve discrepancies and coordinate problem resolution.
• Check Printing & Processing
• Efficiently processes payable accounts including record maintenance, invoice verification, discount computation, expense coding, and voucher preparation for payment in order to ensure proper transaction documentation, and efficient departmental operations. Resolves invoice discrepancies, accurately and timely.
• Scan and link all invoices into online application for viewing purposes.
• Enters confidential employee expenses for reimbursement.
• Processes invoice payments, and check disbursement in a timely and efficient manner. Accurately prepares disbursement vouchers and check registers in order to facilitate efficient account transactions.
• Responsible for check matching and verification for multiple facilities.
• Assists in training new employees on daily duties of day to day processes.

Qualifications

• 3 years total; 1 years business related and 2 years accounting related
• High School Diploma

FMOL Health team members will only communicate with job applicants using official @fmolhs.org email addresses. If you receive any message regarding job opportunities or your application from a non @fmolhs.org email address, do not respond and report the message as phishing / spam and delete it.

• Job Identification 50070
• Job Category Finance
• Locations 5959 S Sherwood Forest Blvd, Baton Rouge, LA, 70816, US (Hybrid)
• Job Shift Day
• Job Function Accounts Payable/Receivable
• Worker Type Employee
• Regular or Temporary Regular
• Requisition Schedule Full-Time
• Hours of Schedule (e.g. M-F 8a-5p) M-F 8a - 4:30p
• Department Accounts Payable-FMOL Health System
• FMOLHS Company Code Franciscan Missionaries of Our Lady Health System Inc