Accounts Payable Representative

Beacon Hill Staffing Group, LLC; Swedesboro (NJ); On-site; USD 30,000 - 39,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Accounts Payable Representative for a 3-4 month on-site contract in Swedesboro, NJ. You will process invoices, reconcile vendors, resolve discrepancies and ensure timely payments.

This role requires hands-on AP experience, strong attention to detail, and proficiency with ERP systems and Microsoft Excel, Word, and Outlook. You will collaborate with internal teams and vendors in a fast-paced environment.

Qualifications

• Experience processing invoices and reconciling vendor accounts.
• Attention to detail and accuracy in data entry.
• Experience working with an ERP system.
• Proficiency in MS Excel, Word, and Outlook.

Responsibilities

• Receive, process, verify, code, and reconcile invoices.
• Code expenses to accounts and cost centers.
• Enter and verify stock invoices and drop shipments.
• Perform monthly vendor statement reconciliations.
• Research and resolve invoice discrepancies and outstanding items.
• Communicate with vendors and internal departments to resolve AP issues.
• Assist with preparing and processing vendor payments.
• Maintain accurate AP records and supporting documentation.
• Provide professional customer service to internal teams and external vendors.

Skills

Data entry

Time management

Attention to detail

Multitasking

Communication skills

Education

High school diploma or GED

Tools

ERP system

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Accounts Payable Representative

Location: Swedesboro, NJ Contract Length: 3-4 months Schedule: On-site 3-4 days per week Hours: Typically 8:00 AM-5:00 PM, with flexibility to start as early as 7:00 AM or end as late as 6:00 PM Interview Process: One interview Dress Code: Business casual Parking: Available onsite

About the RoleWe are seeking an experienced Accounts Payable Representative to support the day-to-day AP function. This individual will be responsible for processing invoices, reconciling vendor accounts, resolving discrepancies, and ensuring accurate and timely payments.This is a great opportunity for someone with hands-on AP experience who is organized, detail-oriented, and comfortable working in a fast-paced environment.

Responsibilities

• Receive, process, verify, code, and reconcile invoices
• Code expenses to the appropriate accounts and cost centers
• Enter and verify stock invoices and drop shipments
• Perform monthly vendor statement reconciliations
• Research and resolve invoice discrepancies and outstanding items
• Communicate with vendors and internal departments to resolve AP issues
• Assist with preparing and processing vendor payments
• Maintain accurate AP records and supporting documentation
• Provide professional customer service to internal teams and external vendors
• Assist the AP team with additional projects and responsibilities as needed

Requirements

• Previous Accounts Payable experience
• High school diploma, GED, or equivalent
• Experience working with an ERP system
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong data-entry skills and attention to detail
• Ability to process a high volume of invoices accurately
• Strong organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Strong critical-thinking and problem-solving skills
• Comfortable working in a fast-paced environment
• Flexible and able to adapt to changing processes
• Willingness to learn and take on additional AP responsibilities

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future™