Accounts Payable Representative

Chapters Health System; Lorida (FL); On-site; USD 25,000 - 38,000; Full time

Job summary

Chapters Health System, Inc. is seeking an Accounts Payable Representative to ensure accurate payments to vendors and providers. The role entails processing invoices/claims, researching issues, obtaining approvals, and maintaining strong vendor relationships.

The position emphasizes confidentiality, meticulous recordkeeping, and timely processing. Candidates should have at least one year of accounting experience and proficiency with Microsoft Office applications.

Qualifications

• Minimum of one (1) year accounting experience to include General Ledger, AP, A/R or Financial Reporting.
• For Patient Payables - preferred two (2) years experience in medical claims processing, medical biller or coder.
• Computer experience to include Microsoft Outlook, Excel, Word and Windows Explorer.
• Team player and self-starter who is accurate and detail-oriented.
• Professional attitude and highly organized with ability to manage many tasks.
• Able to maintain confidentiality and prioritize duties within time frames.

Responsibilities

• Process invoices/check requests using automated AP system.
• Enter vouchers into AP system and review for accuracy; ensure receipts attached for employee expenses.
• Assign affiliate/GL codes and approver for vouchers.
• Obtain vendor W-9 and ACH details for new vendors.
• Communicate with vendors and teams on invoice questions.
• Update required logs and monitor payment queues for timeliness.
• Assist with annual 1099 process.
• Analyze patient payables by reviewing claims against agreements and fee schedules.
• Resolve pended or denied claims and respond to provider inquiries.

Skills

Detail oriented

Team player

Self-starter

Time management

Confidentiality

Professional attitude

Tools

Outlook

Excel

Word

Windows Explorer

Job description

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing!

When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!

Role

The Accounts Payable Representative is responsible for ensuring accurate payments to vendors/providers which includes processing invoices/claims, conducting research, obtaining approval, recordkeeping, and maintaining vendor/provider relationships.

Qualifications

• Minimum of one (1) year accounting experience to include General Ledger, AP, A/R or Financial Reporting
• For Patient Payables - preferred two (2) years experience in medical claims processing, medical biller or coder.
• Computer experience to include Microsoft (Outlook, Excel, Word) and Windows Explorer
• Team player and self-starter who is accurate and detail-oriented
• Professional attitude
• Highly organized, with the ability to effectively manage many tasks simultaneously
• Able to maintain a strict level of confidentiality
• Proficient in time management skills with the ability to prioritize a variety of duties and complete projects within assigned time frames

Competencies

• Satisfactorily complete competency requirements for this position.

Responsibilities of all employees

• Represent the Company professionally at all times through care delivered and/or services provided to all clients.
• Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse.
• Comply with Company policies, procedures and standard practices.
• Observe the Company's health, safety and security practices.
• Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
• Use resources in a fiscally responsible manner.
• Promote the Company through participation in community and professional organizations.
• Participate proactively in improving performance at the organizational, departmental and individual levels.
• Improve own professional knowledge and skill level.
• Advance electronic media skills.
• Support Company research and educational activities.
• Share expertise with co-workers both formally and informally.

• Participate in Quality Assessment and Performance Improvement activities as appropriate for the position.

Job Responsibilities

Overhead Payables

• Process invoices/check requests using automated AP system
• Enters vouchers into AP system and reviews for accuracy. For employee expense reports, make sure all receipts are attached and adheres to policy.
• Assigns correct affiliate/GL account coding to each voucher.
• Assigns approver and submits for approval.
• Adds any voucher that requires special attention to the special handling log.
• For new vendors, obtains a copy of the vendors’ W-9 as well as ACH information for proper set-up into the system.
• Communicates with vendors and teams with regards to problems/questions concerning invoices.
• Updates all required logs.
• Reviews system queues/reports to ensure all invoices are being paid in a timely manner.
• Assists with annual 1099 process.

Patient Payables

• Efficiently and accurately analyzes claim submissions to determine whether the claim should be accepted, rejected, approved or denied for payment based on the legally binding agreement and/or fee schedules and the patient conditions.
• Resolves pended claims, secondary review claims and prior approval requests.
• Reviews and addresses provider inquiries regarding claim adjudication, including incoming phone calls, correspondence, and appeals.
• Research requests for overpayment/underpayment efficiently and accurately, submit data and resolution to the supervisor for final determination.
• Maintains a thorough knowledge of third-party billing and reimbursement requirements.
• Ensure accurate record keeping of all vendors, including TIN, NPI, Physical Address, Remit Address and Vendor Contact person’s email address and phone number.

Compensation Pay Range:

$18.43 - $27.43

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as ongoing compliance with the Drug-Free Workplace Policy.

All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility. For more information, please visit .