Accounts Payable Specialist - FT - Days - MSS

Memorial Healthcare System; Florida; On-site; USD 38,000 - 52,000; Full time

Job summary

Memorial Healthcare System is seeking an Accounts Payable professional to manage invoicing, vendor reconciliations, and payment processing. The role supports various departments and requires strong communication and accuracy in a fast-paced healthcare setting.

Responsibilities include ensuring 3-way matching for PO invoices, handling Non-PO and NonPO-related payments, and supporting month-end processes. A minimum of one year in Accounts Payable is required, with AP certification encouraged.

Qualifications

• One year of experience in Accounts Payable.
• Ability to work in a high-volume, deadline-driven environment.
• Strong communication skills, both written and verbal.

Responsibilities

• Process system-wide invoices using 3-way matching for PO invoices.
• Reconcile vendor statements and resolve invoice inquiries.
• Prepare monthly accruals and assist with year-end close.

Skills

Accounts Payable

Invoice processing

3-way matching

Attention to detail

Education

High School Diploma or Equivalent

Accounts Payable Certification

Job description

Location

Miramar, Florida

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.

Summary

The Accounts Payable department is responsible for paying all suppliers for products and services provided to the healthcare system. This position processes all system-wide invoices using 3-way matching for Purchase Order (PO) invoices; obtains appropriate authority/approval for Non Purchase Order (NonPO), construction and service invoices; reconciles supplier accounts; resolves credit holds; pays all suppliers; processes ad hoc, garnishment and payroll deduction payments; issues checks and ACH payments for external departments; credentials suppliers; supports the needs of various departments in relation to suppliers and invoices; issues 1099s and reports to the IRS; and has a full understanding of the Procure to Pay (P2P) process to support Supply Chain with invoice resolution, match exceptions, received not invoiced (RNI) and invoices not received (INR).

Responsibilities

Provides clerical support for the department, including mail processing, answering phones, and receptionist duties. Reconciles vendor statements. Works on RNI reports to resolve outstanding issues. Researches and resolves invoice and payment inquiries. Works closely with supply chain, receiving and various department owners. Handles assigned utility accounts, utilize bypass approval method when appropriate and approved, and provide monthly utility accruals to leadership. Matches PO invoices using the ERP applications to ensure 3 way match of invoice to PO and receipts; 2 way match of invoice to approval - all within the logic of each PO type. Verifies accuracy of OCR extracted data from invoices. Works with assigned vendors to convert them to utilize electronic invoice submission and electronic payments. May be responsible for uploading vendor invoice files and distributions to the ERP. Processes NonPO invoices and Check requests, ensuring the appropriate approval levels are met within MHS policy. Routes invoices out electronically for end user approval and coding. May assist with processing of annual 1099's, Tuition Loan Reimbursements, and Employee Travel and Reimbursement requests. If position is specific to the Vendor Team, will add vendors and maintain vendor information. Work closely with the vetting area. Run necessary sanctions. Conduct vendor master audits. Assists with month end (and year end) preparation and reporting accruals. Matches printed checks with needed back up documents, sending to vendors to ensure proper payment application.

Competencies

ACCOUNTABILITY, ACCOUNTS PAYABLE - CHECK PROCESSING, ACCOUNTS PAYABLE - CONTRACTUAL AUTOMATIC PAYMENTS, ACCOUNTS PAYABLE - INVOICE PROCESSING, ACCURACY, CUSTOMER SERVICE, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR

Education And Certification Requirements

High School Diploma or Equivalent (Required) Accounts Payable Certification (ACCT PAY CERT) - Institute of Finance and Management, Accounts Payable Certification Grace (ACCT PAY GRACE) - Employee Grace Period for Essential Credential (GRACE)

Additional Job Information

Complexity of Work: Requires critical thinking skills, effective communication (written and verbal) skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful, high volume, large dollar financial environment with tight deadlines/turn around times, and take appropriate effective action. Required Work Experience: One (1) year of experience in Accounts Payable. Other Information: New Hire has one (1) year from date of taking the position to obtain the Accounts Payable Certification.

Working Conditions And Physical Requirements

• Bending and Stooping = 0%
• Climbing = 0%
• Keyboard Entry = 80%
• Kneeling = 0%
• Lifting/Carrying Patients 35 Pounds or Greater = 0%
• Lifting or Carrying 0 - 25 lbs Non-Patient = 0%
• Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 0%
• Lifting or Carrying > 75 lbs Non-Patient = 0%
• Pushing or Pulling 0 - 25 lbs Non-Patient = 0%
• Pushing or Pulling 26 - 75 lbs Non-Patient = 0%
• Pushing or Pulling > 75 lbs Non-Patient = 0%
• Reaching = 0%
• Repetitive Movement Foot/Leg = 0%
• Repetitive Movement Hand/Arm = 60%
• Running = 0%
• Sitting = 80%
• Squatting = 0%
• Standing = 80%
• Walking = 80%
• Audible Speech = 60%
• Hearing Acuity = 60%
• Smelling Acuity = 0%
• Taste Discrimination = 0%
• Depth Perception = 60%
• Distinguish Color = 60%
• Seeing - Far = 60%
• Seeing - Near = 60%
• Bio hazardous Waste = 0%
• Biological Hazards - Respiratory = 0%
• Biological Hazards - Skin or Ingestion = 0%
• Blood and/or Bodily Fluids = 0%
• Communicable Diseases and/or Pathogens = 0%
• Asbestos = 0%
• Cytotoxic Chemicals = 0%
• Dust = 40%
• Gas/Vapors/Fumes = 0%
• Hazardous Chemicals = 0%
• Hazardous Medication = 0%
• Latex = 0%
• Computer Monitor = 80%
• Domestic Animals = 0%
• Extreme Heat/Cold = 0%
• Fire Risk = 0%
• Hazardous Noise = 0%
• Heating Devices = 0%
• Hypoxia = 0%
• Laser/High Intensity Lights = 0%
• Magnetic Fields = 0%
• Moving Mechanical Parts = 0%
• Needles/Sharp Objects = 0%
• Potential Electric Shock = 0%
• Potential for Physical Assault = 0%
• Radiation = 0%
• Sudden Decompression During Flights = 0%
• Unprotected Heights = 0%
• Wet or Slippery Surfaces = 0%

Shift

Primarily for office workers - not eligible for shift differential

Disclaimer

This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.

Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.

Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.

Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.

We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.

Employment is subject to post offer, pre-placement assessment, including drug testing.

If you need reasonable accommodation during the application process, please call 954-276-8340 (M-F, 8am-5pm) or email [e-mail]