Accounts Payable Representative

Dinsmore; Cincinnati (OH); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Dinsmore in Cincinnati, OH is seeking an Accounts Payable Representative. This role handles coding, entering invoices, processing check requests, and vendor inquiries, supporting month-end close and 1099 tasks as needed.

The ideal candidate has 1+ year of accounting experience, strong Excel abilities, and familiarity with paperless workflow systems. The position is on-site in Cincinnati and offers opportunities to work with a dynamic legal finance team.

Qualifications

• Proven ability with file uploads and data imports.
• Strong Excel skills including VLOOKUP and text-to-columns.
• Understanding of credit card expense processing and account reconciliation.
• Familiarity with paperless workflow systems and electronic document management.
• Experience using Chrome River or similar AP software.

Responsibilities

• Process invoices and enter into AP system with proper coding.
• Handle check requests and ensure timely payouts.
• Maintain vendor files and respond to inquiries from vendors and attorneys.
• Assist with month-end close and 1099 preparation.

Skills

Excel proficiency

Data imports

Credit card expense processing

Electronic document management

Chrome River usage

Tools

Chrome River

Job description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking an Accounts Payable Representative at our Cincinnati, OH location. This position is responsible for the firm's accounts payable functions including coding and entering invoices, processing check requests, maintaining files and answering inquiries from vendors, legal assistants, and attorneys.

Responsibilities

• Paperless document processing and workflow management
• Processing and troubleshooting data imports into payable activity into ERP or other external systems
• Converting text files into excel to build a upload or import file
• Audits expense reimbursement forms for accuracy and compliance with firm guidelines
• Sorts and codes invoices and check requests
• Verifies that invoices, check requests and expense forms have necessary approvals
• Enters and scans invoices, check requests and expense forms into accounts payable system
• Matches checks with corresponding invoice, check request or expense form and submits for signature
• Process daily and emergency checks for all regional offices
• Credit card processing, reconciliation, and issue resolution
• Files paid invoices, check request and expense reimbursement forms
• Responsible for petty cash, payouts, receipts etc.
• Enters costs for petty cash, copy charges, charge memos, etc.
• Mails checks with required documentation
• Imports, makes corrections and posts various disbursement files
• Corresponds with vendors and responds to inquiries
• Assists with month end close and with yearly 1099 preparation and mailing
• Follows all firm established accounting policies and procedures

Preferred Qualifications

• Hands-on experience with file upload processes and data imports
• Strong Excel skills, (text file to excel conversion, vlookup, text to columns)
• Knowledge of credit card expense processing and account reconciliation
• Familiarity with paperless workflow systems and electronic document management
• Experience using Chrome River

Requirements

• At least 1 year of accounting experience

Equal Opportunity Employer