Accounts Payable Representative

Dinsmore & Shohl LLP; Cincinnati (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Dinsmore & Shohl LLP in Cincinnati, OH seeks an Accounts Payable Representative to manage the firm’s accounts payable functions, including coding and entering invoices, processing check requests, maintaining files, and answering inquiries from vendors, legal assistants, and attorneys. The role requires paperless workflow experience, strong Excel skills, and familiarity with Chrome River.

Responsibilities include data imports, month-end close support, and ensuring proper approvals for invoices

Qualifications

• Hands-on experience with file upload processes and data imports.
• Strong Excel skills including text file to Excel conversion, VLOOKUP and text-to-columns.
• Knowledge of credit card expense processing and account reconciliation.
• Familiarity with paperless workflow systems and electronic document management.
• Experience using Chrome River.

Responsibilities

• Paperless document processing and workflow management.
• Processing and troubleshooting data imports into payable activity into ERP or other external systems.
• Converting text files into Excel to build an upload or import file.
• Audits expense reimbursement forms for accuracy and compliance with firm guidelines.
• Sorts and codes invoices and check requests.
• Verifies that invoices, check requests and expense forms have necessary approvals.
• Enters and scans invoices, check requests and expense forms into accounts payable system.
• Matches checks with corresponding invoice, check request or expense form and submits for signature.
• Process daily and emergency checks for all regional offices.
• Credit card processing, reconciliation, and issue resolution.
• Files paid invoices, check requests and expense reimbursement forms.
• Responsible for petty cash, payouts, receipts etc.
• Enters costs for petty cash, copy charges, charge memos, etc.
• Mails checks with required documentation.
• Maintains vendor files.
• Imports, makes corrections and posts various disbursement files.
• Corresponds with vendors and responds to inquiries.
• Assists with month end close and with yearly 1099 preparation and mailing.
• Follows all firm established accounting policies and procedures.

Skills

File upload & data imports

Attention to detail

Tools

Excel

Chrome River

Job description

Dinsmore is seeking an Accounts Payable Representative at our Cincinnati, OH location. This position is responsible for the firm's accounts payable functions including coding and entering invoices, processing check requests, maintaining files and answering inquiries from vendors, legal assistants, and attorneys.

Responsibilities

• Paperless document processing and workflow management
• Processing and troubleshooting data imports into payable activity into ERP or other external systems

• Converting text files into excel to build a upload or import file

• Audits expense reimbursement forms for accuracy and compliance with firm guidelines

• Sorts and codes invoices and check requests
• Verifies that invoices, check requests and expense forms have necessary approvals
• Enters and scans invoices, check requests and expense forms into accounts payable system
• Matches checks with corresponding invoice, check request or expense form and submits for signature
• Process daily and emergency checks for all regional offices

• Credit card processing, reconciliation, and issue resolution
• Files paid invoices, check request and expense reimbursement forms

• Responsible for petty cash, payouts, receipts etc.
• Enters costs for petty cash, copy charges, charge memos, etc.
• Mails checks with required documentation
• Maintains vendor files
• Imports, makes corrections and posts various disbursement files
• Corresponds with vendors and responds to inquiries
• Assists with month end close and with yearly 1099 preparation and mailing
• Follows all firm established accounting policies and procedures

Preferred Qualifications

• Hands-on experience with file upload processes and data imports
• Strong Excel skills, (text file to excel conversion, vlookup, text to columns)
• Knowledge of credit card expense processing and account reconciliation
• Familiarity with paperless workflow systems and electronic document management
• Experience using Chrome River

Requirements

• At least 1 year of accounting experience