Accounts Payable Rep II - Supplier Maintenance

Select Medical; Mechanicsburg (Cumberland County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Diverse benefits

PTO accrual

Paid holidays

401(k) match

Health insurance

Disability

Extended illness days

Leave for family

Campus trails

Cross-dept collaboration

Job summary

Select Medical is seeking a detail-oriented Level II Accounts Payable Representative to support supplier maintenance and accurate processing of invoices and payments in our Mechanicsburg campus. The role emphasizes collaboration, adherence to IRS requirements, and efficient supplier setup within Oracle.

Ideal candidates bring 3–5 years of high-volume AP experience, strong Excel/Outlook/Word skills, and a commitment to accuracy in a fast-paced healthcare environment.

Qualifications

• High school diploma or GED.
• 3–5 years of experience in a high-volume processing environment.
• Experience with obtaining W-9s and W-8s is a plus.
• Strong interpersonal and confidential information handling skills.
• Proficient in Microsoft Office and accounting software (Oracle).
• Ability to create suppliers using Oracle supplier creation module.
• Basic math skills and attention to detail.
• Ability to work in a fast-paced environment with urgency.

Responsibilities

• Establish and modify suppliers, process electronic/direct deposit invoices and payments.
• Set up and maintain suppliers in accordance with policy and IRS requirements.
• Perform supplier set-ups via upload daily.
• Ensure IRS documentation (W-9/W-8) is obtained and compliant.
• Audit supplier set-ups for accuracy and completeness.
• Set up electronic payments and direct deposits on time per SLAs.
• Research supplier inquiries and discrepancies; flag unusual suppliers.
• Support special projects and other duties as requested.

Skills

Excel

Outlook

Word

Oracle

Oracle supplier creation

Accounting software

Education

GED

Tools

Oracle

Job description

Overview

Accounts Payable Representative II

Supporting our Supplier Maintenance Team

Select Medical Corporate Headquarters – Mechanicsburg, PAFull Time | On-Site

Location:

4714 Gettysburg Road

Mechanicsburg, PA 17055

Schedule:

M-F 8 am-5 pm

Benefits:

• Diverse and comprehensive benefits package


• Accruable Paid Time Off (PTO)


• Paid holidays


• 401(k) with company match


• Health, dental, vision, and life insurance


• Short- and long-term disability


• Extended Illness Days (EID)


• Personal and family medical leave


• Access to campus walking trails and outdoor rest areas


• Thorough orientation and strong cross‑department collaboration opportunities

About the Opportunity

Select Medical is seeking a detail‑oriented, motivated Level II Accounts Payable Representative. This role is ideal for individuals who enjoy working on the business side of healthcare, in a fast-paced environment with a sense of urgency. The ideal candidate works well with a team researching and solving problems, and is rewarded by contributing to a mission‑driven organization focused on improving patient outcomes and quality of life.

Does This Sound Like You?

• You enjoy working behind the scenes in healthcare operations


• You thrive in collaborative, innovative team environments


• You want to work for an organization devoted to helping others

If so, this could be an excellent opportunity for you!

Watch our video to see what it’s like to work at Select Medical. We’d love for you to join our team!

Responsibilities

Responsibilities

Position responsible for accurately establishing and modifying suppliers, electronic and direct deposit invoices, and payments through the Select Medical accounts payable system. Accurately perform set‑up functions related to the efficient set‑up and maintenance of suppliers in accordance with Select Medical policy and IRS requirements.

• Precise entry or modification of all supplier information into the accounts payable supplier creation module. Set up and update large volumes of suppliers within agreed‑upon terms. Ensure accuracy of supplier information, obtain appropriate documentation required, and send for Compliance review (BAA, SAM, and OIG) to establish a supplier in accordance with Select Medical Policies and IRS requirements. Attach documents to the supplier record.


• Perform supplier set‑ups via upload on a daily basis.


• Ensure proper IRS documentation is obtained to adhere to policies and procedures and IRS regulations (W-9 and W-8 forms, etc.).


• Audit supplier set‑ups for accuracy of entry and completeness of information provided and required set‑up specifications.


• Set up suppliers’ electronic payments and employee direct deposit requests on time and in accordance with SLA’s. Prepare Direct Deposit and Electronic Requests for scanning and save supporting documents to the appropriate file.


• Research supplier inquiries and discrepancies. Flag any unusual or questionable suppliers.


• Support special projects and undertake other duties as requested.

Qualifications

Minimum:

• High school diploma or General Education Degree (GED).


• Minimum of 3-5 years of experience in a high-volume processing environment.


• Experience with obtaining W-9’s, W-8’s a plus.


• Good interpersonal and communication skills and awareness to remain confidential.


• PC knowledge – Proficient in Microsoft Office Excel, Outlook (or equivalent), and Word knowledge/skills. Experience with accounting software (Oracle). Ability to create suppliers using the Oracle supplier creation module.


• Basic Math Skills.


• Critical thinking abilities and detail‑oriented.


• Ability to work in a fast‑paced environment and possess a personal sense of urgency.

Preferred:

• Experience in working with a multiple‑subsidiary operating structure environment is a plus.


• 1+ years of Accounts Payable experience, with Supplier Maintenance experience a plus.

Additional Data

Why Select Medical?

Select Medical values work‑life balance and strives to offer a supportive, fulfilling workplace. Our employees enjoy meaningful careers complemented by benefits and programs that support their well‑being both inside and outside the workplace.

Equal Opportunity Employer, including Disabled/Veterans