Accounts Payable/Receivable Specialist (On-Site)

Filter Services Inc; Des Plaines (IL); On-site; USD 68,000 - 73,000; Full time

Benefits offered by this job

Dynamic team environment

Work-life balance & family orientation

Comprehensive benefits package (health

Secure financial future via 401k

Job summary

Filter Services Inc./Mission Filtration is currently seeking a dynamic Accounts Payable/Accounts Receivable Specialist to join our accounting department. This role manages the full A/R lifecycle including payment processing, application, and collections, while handling AP duties from vendor invoices to payments with accuracy.

Ideal candidates will have a bachelor's in finance or accounting or 3+ years in AP/AR, strong NetSuite/ERP skills, excellent Excel and communication, and a meticulous,

Qualifications

• Bachelor’s degree in finance or accounting or a minimum of 3 years of experience in Accounts Payable/Accounts Receivable.
• Competency with NetSuite or similar ERP/accounting system.
• Strong Excel skills, strong data entry skills and attention to detail.
• Comfortable with math and calculations.
• Good listening and communication skills.
• Strong ethics.
• Ability to work independently and as part of a team.

Responsibilities

• Manage full cycle Accounts Receivable including inquiries, invoicing, posting cash, and statements.
• Prepare GL adjustments and reconcile AR accounts.
• Resolve account status inquiries and communicate resolutions clearly.
• Create and maintain 3rd party portal accounts for invoice submission.
• Ensure 3-way match for PO-related invoices and secure necessary approvals.
• Process non-PO invoices with accurate GL coding and approvals.
• Mail/Distribute signed checks and payment advice.
• Assist with vendor statements and missing invoices.
• Support credit card processing and month-end entries.
• Perform other duties to support Accounting.

Skills

NetSuite

Excel

Data entry

Attention to detail

Math

Communication

Ethics

Independence

Teamwork

Education

Bachelor’s degree in finance or accounting

3 years AP/AR experience

Tools

Ramp

Job description

Description

About Filter Services Inc./Mission Filtration (FSI/M):

Filter Services, Inc believes that by helping maintain our customer’s filtration systems, we help them protect their most valuable assets: their people, their equipment, and their products. Our filter change-out services provide optimal air quality and return precious time back to our customers that allows them to focus on other important tasks within their facilities.

Filter Services Inc., (FSI) is a leading Master Distributor of filtration-related products, catering to diverse industries. FSI changes over 2200 filters daily at more than 4000 accounts, serving large and small industrial facilities, commercial establishments, contractors, chain accounts, hospitals, and public buildings. FSI prides itself on a distinctive market position, prioritizing individuals with outstanding communication skills and valuing personal growth for superior performance. FSI is rapidly growing and expanded into the Minneapolis, Indianapolis and St. Louis metro areas under the subsidiary, Mission Filtration.

Top performers at FSI-M demonstrate integrity, teamwork, a passion for a remarkable customer experience, and an unwavering commitment to continuous improvement.

We offer the following:

• Dynamic Team Environment: Engage and grow in a vibrant and collaborative team setting that encourages continuous learning and development.
• Work-Life Balance and Family Orientation: Be part of a company that highly values work-life balance and nurtures a family-oriented culture, promoting a fulfilling professional and personal life.
• Comprehensive Benefits Package: Access a comprehensive benefits package encompassing medical, dental, disability and life insurance coverage, prioritizing your health and security.
• Secure Financial Future: Participate in our safe harbor 401k retirement plan, an opportunity to save for the future and build financial stability.

Summary:

Filter Services Inc./Mission Filtration is currently looking to hire a dynamic Accounts Payable/Accounts Receivable Specialist to join our accounting department. This role is responsible for the full A/R lifecycle including payment processing, payment application, collection efforts, and customer resolution on account. For Accounts Payable, the responsibilities include reviewing and posting of vendor invoices, PO matching, variance resolution, and vendor payment recommendations. Attention to detail and strong communication skills both written and verbal are a must.

What you'll do day to day:

Accounts Receivable:

• Responsible for full cycle Accounts Receivable function including managing A/R Inbox, remote deposit capture, credit card payment processing, posting of cash and sending invoices and statements
• General ledger activities including preparing A/R recommended corrections
• Reconcile and manage assigned A/R accounts
• Receive, researches and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Creating and maintaining 3rd party portal accounts for invoice submission

Accounts Payable:

• Ensures that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate. Requestor approval as needed on service-related invoices.
• Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate.
• Processes and enters all A/P invoices via Ramp
• Mail/Distribute signed checks including assembling check payment advice to invoices
• Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have.
• Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.
• Performs other duties as required to support Accounting

Skills and Qualifications:

• Bachelor’s degree in finance or accounting; or a minimum of 3 years of experience in Accounts Payable/Accounts Receivable will be considered as well
• Competency with NetSuite or similar ERP/accounting system
• Strong Excel skills, strong data entry skills and attention to detail
• Comfortable with math and calculations
• Good listening and communication skills
• Strong ethics
• Ability to work independently and as part of a team

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Please note: This role will be filled by our internal talent acquisition team, so no assistance is needed from an outside staffing agency at this time.

Salary range:

$68,000 - $73,000 yearly + bonus potential