Accounts Payable/Receivable Specialist

ClearPoint Neuro, Inc.; Solana Beach (CA); On-site; USD 34,000 - 47,000; Full time

Job summary

ClearPoint Neuro, Inc. is seeking a detail-oriented Accounts Payable/Accounts Receivable Specialist to manage day-to-day AP while supporting AR activities. The role involves accruals, prepaid expenses, and close processes in a public-company environment.

Strong GAAP knowledge, ERP experience, and ethics in handling financial data are essential. The candidate will work on vendor invoices, reconciliations, 1099s, AR aging, and internal controls, with on-site work in Solana Beach, CA.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• Public company experience with SOX controls.
• 3–4 years in AP or general accounting.
• Proficiency in US GAAP and accrual accounting.
• Experience with an ERP system; NetSuite preferred.

Responsibilities

• Process vendor invoices end-to-end, including PO/receipt matching and proper coding.
• Review aged payables and resolve discrepancies with vendors.
• Collaborate with Purchasing/Operations on PO and receiving issues.
• Reconcile AP subledger to the general ledger each period.
• Manage the 1099 filing process.
• Identify AP accruals and quarter-end accruals and document them.
• Meet with department heads to discuss contract/PO accruals.
• Review invoices for prepaid items and maintain schedules.
• Monitor AR aging and follow up on past-due accounts.
• Prepare journal entries and reconciliations for close deadlines.
• Support SOX/compliance and audits and suggest process improvements.

Skills

Attention to detail

Organization

Deadline-driven

Communication

Education

Bachelor's degree in Accounting or Finance

Tools

NetSuite

Job description

ClearPoint Neuro is a device, cell, and gene therapy-enabling company offering precise navigation to the brain and spine. We uniquely provide both established clinical products as well as pre-clinical development services for controlled drug and device delivery. ClearPoint Neuro is engaged with healthcare and research centers in North America, Europe, Asia, and South America.

Position Summary

We’re looking for a detail-oriented Accounts Payable/Accounts Receivable Specialist to join ClearPoint Neuro’s Finance and Accounting team. This role owns the day-to-day accounts payable process and plays a key part in period close activities, especially accrued and prepaid expenses, as well as accounts receivable.

The ideal candidate has strong organizational skills and a basic understanding of GAAP and internal controls. This candidate can work independently and has a track record of ethically handling financial information, with strong interpersonal skills and problem-solving skills and a desire to grow within a public-company environment.

Key Responsibilities

Accounts Payable

• Process vendor invoices from start to finish, including PO and receipt matching (2- and 3-way match), ensure appropriate coding to GL accounts and departments, obtain appropriate approvals, and facilitating timely payments
• Review aged payables and correspond with vendors to resolve discrepancies quickly
• Work with Purchasing, Operations and department heads on PO and receiving issues
• Reconcile the AP subledger to the general ledger each period
• Manage the 1099 filing process
• Identify AP accruals by reviewing invoices to determine the period of performance compared to date of invoice entry
• Reach out to vendors at quarter end to inquire about open invoices and unbilled charges and document resulting accruals
• Meet with or support meetings with department heads to understand contract/PO-related accruals for each department

Prepaid Expenses

• Review invoices to spot prepaid items such as insurance, software subscriptions, maintenance contracts and conference fees and ensure proper coding
• Work with the Senior Accountant to support maintenance of prepaid expense schedules

Accounts Receivable

• Monitor AR aging, follow up on past-due accounts and elevate collection issues
• Reconcile the AR subledger to the general ledger each period

Close, Reporting & Compliance

• Complete AP activities and review of accrued purchases within close deadlines
• Prepare journal entries and account reconciliations within close deadlines
• Support the quarterly review and annual audit by preparing PBC schedules and answering auditor requests
• Follow internal controls and SOX requirements and document processes
• Identify and help carry out process improvements and automation opportunities in the ERP

Qualifications

Required

• Bachelor’s degree in Accounting or Finance
• Public company experience, including exposure to SOX controls
• Minimum 3-4 years of experience in AP, general accounting, or a similar role
• Solid working knowledge of U.S. GAAP, particularly accrual accounting and expense recognition
• Hands-on experience with month-end close and account reconciliations
• Experience with an ERP system (NetSuite preferred)
• Strong attention to detail, organization and the ability to meet deadlines

Preferred

• Experience in manufacturing environment
• Experience in medical device, life sciences
• Familiarity with AP automation tools and expense management systems

Pay range is $25/hour - $34/hour

Job position is on-site in Solana Beach, CA