Accounts Payable & Receivable Specialist

Department-of-City-Planning; New York (NY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

The Department of City Planning (DCP) seeks a detail-oriented Accounts Payable & Receivable Specialist to monitor daily revenue operations, perform reconciliations, and support financial reporting in New York City. You will ensure accuracy of records, resolve discrepancies, and assist with payment processing and inquiries.

Ideal candidates have a degree with accounting credits or a NYC CPA license, plus experience in revenue/reconciliation functions, strong Excel skills, and excellent

Qualifications

• Experience in revenue operations or reconciliation.
• Knowledge of FMS, CityPay, and CPSS reconciliation processes.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and other financial tracking tools.
• Strong written and verbal communication skills.
• Strong organizational and time management skills; detail oriented and able to multi-task.

Responsibilities

• Perform daily and monthly revenue reconciliations to verify accuracy, completeness, and proper recording of transactions.
• Monitor revenue activity and maintain internal revenue trackers, reconciliation schedules, and supporting documentation.
• Investigate, analyze, and resolve reconciling discrepancies and variances in a timely manner.
• Conduct monthly FMS reconciliations and validate related financial transactions.
• Review deposits and verify accurate CRE creation within FMS.
• Perform monthly bank-to-book reconciliations and ensure alignment between financial systems and bank records.
• Track, monitor, and respond to chargebacks, reversals, refunds, and payment discrepancies.
• Respond to payment-related inquiries from customers and the Address Assignment Verification Unit.
• Prepare Year-End Close (YEC) reconciliations and other financial oversight or compliance reports.
• Ensure adherence to generally accepted accounting principles, Comptroller Directives, internal processes, and other applicable policies and procedures.
• Assist in identifying process improvements to strengthen revenue monitoring and reconciliation accuracy.
• Prepare revenue data for various reporting and assist with revenue forecasting and analysis exercises.
• Assist with the review of agency invoices and payments for accuracy and consistency with purchasing agreements and ensure appropriate back-up documents are received.
• Assist with processing payments and employee reimbursements in the City’s payment systems.
• Prepare ad hoc reports and assist with ad hoc accounting projects and tasks and for the Fiscal division as needed.

Skills

Revenue operations experience

FMS knowledge

CityPay

CPSS reconciliation

Analytical skills

Customer service

Multitasking

Excel proficiency

Communication skills

Organizational skills

Education

Bachelor’s degree with 24 accounting credits

NYC CPA license

Tools

FMS

CityPay

CPSS reconciliation

Job description

THE AGENCY

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expand housing access and economic opportunity, and plans for long-term sustainability.

DCP supports the City Planning Commission in its annual review of hundreds of land use applications. The Department also advises on citywide strategic and capital planning, analyzes data, conducts policy analysis, and creates open data and civic engagement tools.

The Department of City Planning offers staff meaningful opportunities to help shape the future of New York City and address some of its most pressing challenges. The Department values public service, collaboration, and creativity, and supports professional development. Learn more about DCP and view current job openings at www.nyc.gov/planning.

THE DIVISION

DCP’s Fiscal Division strives to improve the agency’s financial responsibility and operational effectiveness by providing information, analysis, and administrative and technical support to programs and divisions throughout the agency. The Fiscal team’s daily operations include, but are not limited to, procurement, grant management, accounting for both payables and receivables, budgeting and financial reporting. The team also supports a small “Operations” unit responsible for facility and fleet management. Due to the relative size of DCP and its diverse funding composition, members of DCP's fiscal team have direct exposure to a wide range of financial functions.

THE ROLE

DCP Fiscal is seeking a highly organized and detail-oriented Accounts Payable & Receivable Specialist to monitor daily and monthly revenue operations through reconciliation, reporting, transaction review, and customer support as well as assist with other accounting functions, such as invoice review and payment processing. This role ensures the accuracy and integrity of financial records, compliance with internal controls and Comptroller Directives, and timely resolution of discrepancies and payment-related inquiries.

RESPONSIBILITIES

• - Perform daily and monthly revenue reconciliations to verify accuracy, completeness, and proper recording of transactions.
• - Monitor revenue activity and maintain internal revenue trackers, reconciliation schedules, and supporting documentation.
• - Investigate, analyze, and resolve reconciling discrepancies and variances in a timely manner.
• - Conduct monthly FMS reconciliations and validate related financial transactions.
• - Review deposits and verify accurate CRE creation within FMS.
• - Perform monthly bank-to-book reconciliations and ensure alignment between financial systems and bank records.
• - Track, monitor, and respond to chargebacks, reversals, refunds, and payment discrepancies.
• - Respond to payment-related inquiries from customers and the Address Assignment Verification Unit.
• - Prepare Year-End Close (YEC) reconciliations and other financial oversight or compliance reports.
• - Ensure adherence to generally accepted accounting principles, Comptroller Directives, internal processes, and other applicable policies and procedures.
• - Assist in identifying process improvements to strengthen revenue monitoring and reconciliation accuracy.
• - Prepare revenue data for various reporting and assist with revenue forecasting and analysis exercises.
• - Assist with the review of agency invoices and payments for accuracy and consistency with purchasing agreements and ensure appropriate back-up documents are received.
• - Assist with processing payments and employee reimbursements in the City’s payment systems.
• - Prepare ad hoc reports and assist with ad hoc accounting projects and tasks and for the Fiscal division as needed.

ACCOUNTANT - 40510

PREFERRED SKILLS

• - Experience in revenue operations, accounting, finance, or reconciliation functions preferred.
• - Knowledge of financial management systems (FMS), CityPay, and CPSS reconciliation processes.
• - Strong analytical and problem-solving skills with attention to detail.
• - Excellent customer service skills.
• - Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• - Proficiency in Microsoft Excel and other financial tracking tools.
• - Strong written and verbal communication skills.
• - Strong organizational and time management skills; detail oriented with the ability to multi-task and work both independently and as part of a team.
• - Familiarity with Comptroller Directives and Generally Accepted Accounting Principles

Authorization to work in the United States is required for this position. Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application.

Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and labor unions.

NOTE: If you would like to request a reasonable accommodation during your visit or have questions regarding the accessibility of our facilities, please reach out to [e-mail] or call 212-720-3508 at least three business days prior to your arrival.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Minimum Qualifications

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or

2. A valid New York State Certified Public Accountant license.

To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.