Community Coordinator- Temporary Housing Payment Analyst

New-York-City-Department-of-Housing-Preservation-; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

New York City Department of Housing Preservation and Development is seeking a Community Coordinator to handle vendor payments and maintain accounts payable workflows. The role supports timely processing and adherence to NYC directives, with a focus on accuracy and compliance.

The selected candidate will review billing, generate vouchers, and coordinate with DOF and FMS systems while ensuring efficient, error-free processing in a high-volume municipal setting.

Qualifications

• Minimum one year of experience as described in the first qualification.
• Two years of community work or related experience for the degree option.
• Education or experience equivalent to the above, with required residency considerations.

Responsibilities

• Review billing packages from various vendors and agencies.
• Generate payment vouchers using Access, HPD Info, HHS Accelerator, or legacy systems.
• Prepare lien packages and maintain payment receipts.
• Report Vacate expenses to NYC DOF per Local Law 159.
• Verify charges transferred to DOF via DOF site or PTS Systems.
• Review FMS and other systems to confirm funds availability.
• Respond to inquiries in a timely manner.

Skills

Highly organized

Hands-on & detail-oriented

Accounts payable experience

Multitask

Education

Bachelor's degree

High school diploma + 6 years experience

Education/experience equivalent to 1 or 2

Tools

Microsoft Office Suite

HPD Info

FMS

Job description

About the Agency

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City.

As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.

Your Team

The Office of Finance and Administration (OFA) leads the agency’s effort with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.

Your Impact

The Fiscal Accounts Payable Unit is responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptroller’s Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines.

Your Role

The selected candidate will play a key role in the payment process to ensure that all vendor payments are paid in a timely manner and will serve to help maintain a smooth workflow avoiding any backlogs.

Duties and Responsibilities

• Thoroughly review all billing packages – American National Red Cross, Hotels, Shelters, Temporary Agencies, Three Quarter houses, Storage etc.
• Using collected data accurately generate payment vouchers in Microsoft Access, HPD Info, HHS Accelerator or any legacy system being used to create vouchers.
• Prepare lien package and maintain a record of all lien’s payment receipts.
• Report Vacate expenses to NYC Department of Finance (DOF) adhering to the Local Law 159.
• Check that all charges transferred to DOF as per Local Law 159 utilizing DOF website or PTS Systems.
• Review FMS and all applicable systems to verify funds availability.
• Answer all inquiries in a timely and efficient manner

Preferred Skills

• Highly organized with ability to handle multiple priorities and deliver assignments on time.
• Must be hands-on, disciplined, and detail oriented with ability to work independently in a high-volume environment.
• Must have accounts payable experience.
• Must be able to multitask.
• Experience in use of Microsoft Office Suite, HPD Info (Agency Legacy System) and the City s Financial Management System (FMS) are a plus.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.