Accounts Payable & Receivable Specialist

Sage Oil Vac; Amarillo (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Sage Oil Vac in Amarillo, TX is seeking an AP/AR Clerk to manage the full cycle of accounts payable and receivable, ensuring accuracy, timeliness, and compliance with company policies.

Responsibilities include processing invoices, vendor payments, billing customers, and maintaining accurate records in the ERP system. The role requires strong attention to detail, Excel proficiency, and the ability to collaborate with sales and operations to resolve discrepancies.

Qualifications

• Associate degree or higher in Accounting, Finance, or related field.
• 2–5 years of hands-on experience in accounts payable and/or accounts receivable.
• Experience working with ERP or accounting software (e.g., QuickBooks, Sage, NetSuite, or similar).
• Prior experience in an industrial, oilfield services, or manufacturing environment is a plus.

Responsibilities

• Process vendor invoices accurately and in a timely manner, matching to purchase orders and receiving documents.
• Verify invoice discrepancies and resolve billing issues with vendors and internal departments.
• Prepare and execute payment runs (checks, ACH, wire transfers) in accordance with payment terms.
• Maintain organized AP records, vendor files, and documentation in accordance with company retention policies.
• Assist with month-end close by preparing AP aging reports and accruals.
• Manage vendor relationships and respond to payment inquiries professionally.
• Ensure W-9 documentation and 1099 preparation compliance.
• Generate and distribute customer invoices accurately and on schedule.
• Monitor outstanding receivables, follow up on past-due accounts, and apply payments to customer accounts.
• Process and post cash receipts, checks, and electronic payments.
• Maintain AR aging reports and escalate delinquent accounts as needed.
• Coordinate with sales and operations teams to resolve billing discrepancies and customer disputes.
• Assist with month-end AR reconciliation and reporting.
• Assist with audit preparation and gathering supporting documentation as requested.

Skills

AP/AR processes

Excel proficiency

Vendor communication

Data extraction

Time management

Education

Associate degree in Accounting or related field

Tools

QuickBooks

Sage

NetSuite

Job description

Sage Oil Vac in Amarillo, TX is seeking an AP/AR Clerk to manage the full cycle of accounts payable and receivable, ensuring accuracy, timeliness, and compliance with company policies.

Responsibilities include processing invoices, vendor payments, billing customers, and maintaining accurate records in the ERP system. The role requires strong attention to detail, Excel proficiency, and the ability to collaborate with sales and operations to resolve discrepancies.