Job Opening - Accounts Payable Specialist

Brebeuf Jesuit Preparatory School, Inc.; Indianapolis (IN); Presencial; USD 25 000 - 33 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Paid holidays

On-site position

Resumo da oferta

Brebeuf Jesuit Preparatory School, Inc. is seeking an on-site Accounts Payable Specialist to manage end-to-end accounts payable, data entry, and related financial tasks. The role reports to the Controller and supports employees, students, and vendors.

The position is part-time (approx. 27.5 hours/week), with on-site hours typical weekday 9:00-3:00, year-round, including paid holidays and time off. Experience in nonprofit or educational settings is a plus.

Qualificações

• High school diploma or associate degree in a related field required.
• Bachelor's degree in Accounting, Finance, or Business preferred.
• Strong attention to detail and accuracy.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently and in a team.
• Proficiency in Microsoft Excel and Word or Google Sheets and Docs.
• Diversity awareness and respectful interaction with a wide range of individuals.

Responsabilidades

• Process accounts payable workflows end-to-end, including invoice capture, approvals, weekly check runs, and ACH payments.
• Oversee monthly credit card reconciliations and petty cash handling; train staff on expense policies.
• Perform cafeteria-related reconciliations and support families and students with transactions.
• Prepare monthly budget reports for department account holders.
• Assist Controller with month-end closing, audit prep, and internal controls enforcement.
• Identify and implement digital tools or process improvements to enhance AP efficiency and accuracy.
• Provide general accounting and administrative support to the Business Office.

Descrição da oferta de emprego

Job Opening: Accounts Payable Specialist

The Accounts Payable Specialist is responsible for performing a variety of accounting, accounts payable, and data entry functions within the Business Office. This position plays a key role in maintaining accurate financial records, supporting efficient payment processes, and providing excellent service to employees, students, and vendors.

This position reports directly to the Controller.

Position Details

• On-site, hourly, year-round position
• Estimated 27.5 hours per week (Est. 9:00-3:00 p.m., Monday-Friday)
• Paid holidays and time off

Duties/Responsibilities

(Note: The following list of responsibilities is not exhaustive. Others may be assigned, subject to reasonable accommodations.)

• Invoice & Payment Processing: Manage end-to-end accounts payable workflows, including expanding digital invoice capture, routing for approvals, weekly check runs, and electronic ACH payments.
• Credit Cards & Event Accounting: Oversee monthly credit card reconciliations, supervise petty cash and event cash boxes, and train staff on expense policies.
• Cafeteria Reconciliations: Perform regular transactions to support families and students and handle reconciliations for online cafeteria systems.
• Budget Reporting & Analysis: Prepare monthly budget reports for department account holders.
• Month-End & Controls: Assist the Controller with month-end closing, audit preparation, and enforcement of internal financial controls.
• Process Optimization: Identify and implement digital tools or process improvements to enhance AP efficiency, accuracy, and fraud prevention.
• Overall Support: Provide general accounting and administrative support to the Business Office

Qualifications

Required

• High school diploma and three years of relevant accounting, bookkeeping, or accounts payable experience, or an associate degree in a related field
• Proficiency in Microsoft Excel and Word or Google Sheets and Docs
• Exceptional attention to detail and accuracy
• Ability to work independently and collaboratively in a team environment
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational, multi-tasking and time-management skills
• Sensitivity to and appreciation for diversity, with the ability to interact compassionately and respectfully with a wide range of individuals.

Preferred

• Experience with Blackbaud Financial Edge NXT
• Bachelor's degree in Accounting, Finance, Business, or a related field
• Experience working in an educational, nonprofit, or independent school environment
• Working knowledge of the Jesuit educational mission and values

Brebeuf Jesuit is an Equal Opportunity Employer. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.