Accounts Payable Specialist (NY)

Excellence Community Schools; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

403(b) retirement plan – EmployerMatch

Paid time off & sick leave

Parental leave & FMLA

Tuition reimbursement

Job summary

Excellence Community Schools (ECS) seeks an Accounts Payable Specialist to manage outgoing payments and maintain strong vendor relationships. You will ensure invoices are processed accurately and timely, supporting the Finance Department's internal controls and procedures.

The role requires 2–3 years of AP experience, GAAP knowledge, and proficiency with Sage Intacct and Excel. A nonprofit/charter school background is preferred, with opportunities for growth in a mission-driven organization.

Qualifications

• Bachelor’s degree in Accounting or Finance required.
• 2–3 years of full-cycle Accounts Payable experience in a high-volume environment.
• Working knowledge of U.S. GAAP (Generally Accepted Accounting Principles).
• Strong proficiency with ERP systems; experience with Sage Intacct preferred.
• Intermediate-level Microsoft Excel skills, including formulas and data analysis.
• Excellent written and verbal communication skills.
• Demonstrated ability to collaborate effectively and maintain positive relationships across departments and with external vendors.
• Exceptional attention to detail and high level of accuracy; strong organizational, analytical, and problem-solving skills.

Responsibilities

• Process high-volume PO and non-PO invoices in Sage Intacct with accurate coding and three-way matching.
• Maintain vendor records, including 1099 information, and ensure reporting compliance.
• Prepare weekly check runs and electronic payments, prioritizing by vendor terms and cash flow.
• Reconcile vendor statements and accounts; respond to inquiries and keep AP records current.
• Prepare account analyses and reports; support month-end close and audit prep.
• Perform special projects and other duties as assigned.

Skills

Attention to detail

Communication

Collaboration

Analytical skills

Time management

Education

Bachelor’s degree in Accounting or Finance

Master’s degree preferred

Tools

Sage Intacct

Excel

Job description

Who We Are

Excellence Community Schools (ECS) is a Charter Management Organization (CMO) supporting schools in the Bronx, NY and Stamford, CT. Our programs are based on a proven, nationally recognized model, which originated in our flagship school, the Bronx Charter School for Excellence, a National Blue Ribbon School.

Who We Are

Excellence Community Schools (ECS) is a Charter Management Organization (CMO) supporting schools in the Bronx, NY and Stamford, CT. Our programs are based on a proven, nationally recognized model, which originated in our flagship school, the Bronx Charter School for Excellence, a National Blue Ribbon School.

Our Mission and Vision

Our schools prepare young scholars to compete for admission to and succeed in top public, private, and parochial high schools by cultivating their intellectual, artistic, social, emotional, and ethical development. We accomplish this by offering a challenging and rigorous academic curriculum, which at the earliest of grades has an eye towards college preparation. To achieve this, our schools create a supportive and caring environment that at all times has high expectations of all students. We offer a differentiated, project-based learning environment that seeks to develop high-level analytic and critical thinking skills in all of our students. Our engaging and rigorous approach to educating our scholars is implemented by a collaborative team of teachers.

Who We Need

We are seeking individuals who are dedicated, ambitious, and committed to student success and education reform. Qualified candidates must demonstrate records of achievement, high degrees of personal responsibility, and the drive to do whatever it takes to ensure that every child achieves academic success. This individual must be committed to excellence, lead by example, and see collaboration as a key component of success.

Position Overview

The Accounts Payable Specialist is responsible for managing the organization’s outgoing payments, ensuring invoices are processed accurately and timely, and maintaining strong vendor relationships. This role supports the Finance Department by ensuring compliance with internal controls and accounting procedures.

Duties & Responsibilities

• Process high-volume PO and non-PO invoices in Sage Intacct, ensuring accurate coding, three‑way matching, and compliance with internal controls.
• Maintain vendor records, including 1099 information, and ensure accurate documentation and reporting compliance.
• Prepare weekly check runs and electronic payments for approval, prioritizing payments based on vendor terms and cash flow requirements.
• Reconcile vendor statements and accounts, resolve inquiries, and maintain accurate accounts payable records.
• Prepare account analyses and reports, and support month‑end close and audit preparation.
• Perform special projects and other duties as assigned.

Qualifications & Requirements

• Bachelor’s degree in Accounting or Finance required; Master’s degree preferred.
• Minimum of 2–3 years of full‑cycle Accounts Payable experience in a high‑volume environment.
• Working knowledge of U.S. GAAP (Generally Accepted Accounting Principles).
• Strong proficiency with ERP systems; experience with Sage Intacct preferred.
• Intermediate‑level Microsoft Excel skills, including experience with formulas and data analysis.
• Excellent written and verbal communication skills.
• Demonstrated ability to collaborate effectively and maintain positive working relationships across departments and with external vendors.
• Exceptional attention to detail and high level of accuracy.Strong organizational, analytical, and problem‑solving skills, with the ability to manage multiple priorities and meet deadlines.
• Prior experience in a nonprofit and/or charter school environment preferred.

Compensation & Benefits

• Compensation and Benefits
• Starting Salary $50,000. Salary commensurate with experience and qualifications.
• Health Benefits: Medical, dental, and vision insurance.
• Retirement: 403(b) retirement plan – Employer Match
• Leave: Paid time off, paid sick leave, parental leave, and FMLA.
• Additional Benefits: Short‑term and long‑term disability coverage, life insurance, and $5,000 annual tuition reimbursement.