Accounts Payable & Receivable Coordinator

Atlanta Beltline; Atlanta (GA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive total rewards

Medical plan

Retirement program

Paid parental leave

Flexible PTO

Dental/Vision/Disability/Life

Job summary

Atlanta Beltline, Inc. is seeking an Accounts Payable & Receivable Coordinator to oversee all payables to vendors and receivables from customers and funding partners. You will report to the Senior Accounting Manager and work with the Finance Team to ensure accurate processing and timely close.

The role emphasizes improving workflows, maintaining internal controls, and delivering reliable financial data. A detail-oriented, collaborative professional will thrive in our fast-paced, mission-driven

Qualifications

• Expertise in accounts payable and accounts receivable processes
• Understanding of the accounting cycle and month-end close
• Knowledge of GL coding structures and financial reporting impacts
• Ability to quickly learn new systems and drive process improvements
• Experience with ERP systems, workflow tools, or automation projects preferred
• Strong analytical and problem-solving skills with attention to detail
• Ability to work independently and in a team environment
• Professional demeanor and confidentiality in financial matters

Responsibilities

• Process, code, and distribute invoices and billings with deadlines and internal controls
• Monitor approval workflows and follow up to ensure timely processing
• Assist with payment processing, vendor records, and communications
• Prepare customer billings based on active agreements and follow up on receivables
• Reconcile AP/AR general ledger accounts and resolve discrepancies
• Collaborate with staff, partners, auditors, and external stakeholders
• Support process improvements, automation, and system integrations
• Maintain documentation and training materials for consistency and control
• Maintain security and compliance with accounting policies and retention rules
• Demonstrate attention to detail and prioritize multiple tasks in a fast-paced environment

Skills

Accounts payable

Accounts receivable

ERP systems

MS Office

Communication

Education

Associate’s degree or equivalent

Tools

Doclink

NetSuite

Adobe Acrobat

Job description

Atlanta Beltline, Inc. is the official implementation agency for the Atlanta Beltline, the 22-mile rail-to-trail conversion that’s one of the largest, most wide-ranging urban redevelopment programs in the United States. Its vision is to be the catalyst for making Atlanta a global beacon for equitable, inclusive and sustainable city life. The Atlanta Beltline is building a more socially and economically resilient Atlanta with our partner organizations and host communities through job creation, inclusive transportation systems, affordable housing and public spaces for all.

This Accounts Payable & Receivable Coordinator role serves as primary coordinator of all Finance Department functions involving payables to services contractors and product suppliers, as well as receivables from customers and funding partners. This position primarily reports to the Senior Accounting Manager with additional reporting to each member of the Finance Team who utilizes payables and receivables data. Primary responsibilities include coordinating all aspects of the payables and receivables process flow as well as assisting with monthly close procedures and audits. The Accounts Payable & Receivable Coordinator will promote the Vision, Mission and Core Values of ABI while fostering a collegial work environment.

Position Responsibilities

• Serve as the Finance Department's systems champion for invoice processing, workflow management, ERP functionality, reporting tools, and related financial technologies.
• Support the organization's system transition by quickly learning existing processes, assisting with workflow redesign, testing system enhancements, and helping implement best practices across Finance operations.
• Serve as a primary point of contact for internal staff, vendors, customers, and external partners regarding invoices, payments, billings, account inquiries, and Finance-related processes.
• Maintain effective communication with departments across the organization to ensure timely submission, approval, and resolution of financial transactions and related documentation.
• Maintain and improve departmental procedures, documentation, and training materials to support process consistency, cross-training, and knowledge transfer.
• Distribute, review, code, and process invoices, credit card statements, and other financial transactions in accordance with established deadlines and internal controls.
• Monitor invoice approval workflows and proactively follow up with approvers to ensure timely processing and payment.
• Assist with payment processing activities, vendor record maintenance, and ongoing vendor communications.
• Prepare and distribute customer billings based on active agreements and follow up on outstanding receivables to support timely collections.
• Reconcile assigned accounts payable and accounts receivable general ledger accounts and investigate and resolve discrepancies.
• Collaborate with accounting staff, operational teams, funding partners, auditors, and other external stakeholders to support reporting, revenue tracking, funding requests, and audit inquiries.
• Participate in process improvement initiatives, automation projects, system integrations, and other efforts designed to increase efficiency and strengthen internal controls.
• Maintain financial security and compliance by adhering to established accounting policies, procedures, and record retention requirements.
• Demonstrate strong attention to detail, professionalism, customer service, and the ability to manage multiple priorities in a fast-paced environment.
• Perform other duties and special projects as assigned.
• Understanding of the impacts of institutional and systemic barriers on marginalized communities and a commitment to integrating equity and inclusion throughout all facets of work.

Position Requirements

• Professional Accounts Payable Certification required
• Associate’s degree or equivalent combination of education and relevant experience required
• Minimum of two (2) years’ experience in roles with sole responsibility for payables and receivables
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe Acrobat, and electronic invoice workflow systems (e.g., Doclink, NetSuite)

Selection Criteria

The ideal candidate will possess a skillset in the following areas:

• Demonstrates expertise in accounts payable and accounts receivable processes, controls, and best practices.
• General understanding of the accounting cycle, month-end close procedures, and the relationship between subledgers and the general ledger.
• Understanding of general ledger coding structures, financial reporting impacts, and accounting data integrity.
• Ability to quickly learn and adapt to new systems, processes, and technologies while supporting continuous process improvement initiatives.
• Experience supporting ERP systems, workflow tools, document management platforms, or system implementation and automation projects preferred.
• Strong analytical and problem-solving skills with the ability to identify inefficiencies, recommend practical solutions, and support implementation of process improvements.
• Demonstrates the ability to learn existing processes quickly, assume ownership of responsibilities, and contribute meaningfully in a dynamic and evolving environment.
• High degree of accuracy, attention to detail, organization, and mathematical proficiency.
• Strong customer service orientation with the ability to build productive working relationships, manage competing priorities, and professionally navigate challenging conversations.
• Excellent interpersonal, written, and verbal communication skills, with the ability to communicate effectively with staff at all levels of the organization, vendors, customers, auditors, and external partners.
• Proven ability to coordinate activities across multiple departments, follow up on outstanding items, and drive tasks to timely resolution.
• Strong time management, organizational, and project coordination skills with the ability to prioritize work, manage multiple deadlines, and adapt to changing business needs.
• Ability to work independently while also collaborating effectively within a team environment.
• Professional demeanor, sound judgment, and commitment to maintaining confidentiality in financial and organizational matters.
• Ability to thrive in a fast-paced professional environment while maintaining a high level of service, responsiveness, and accountability.

What We Offer

• Competitive total rewards package that reflects our commitment to employee wellbeing and long-term financial security
• Affordable medical plan offering exceptional coverage and full family eligibility
• Employer-paid dental, vision, short- and long-term disability, and life insurance plans
• Flexible Spending Account (FSA)
• Competitive PTO benefits to support work-life balance
• Paid parental leave
• Comprehensive retirement program including employer funded 401(a) plan, plus optional employee funded 457(b) and Roth IRA options
• Planned employee engagement activities
• A people-first culture where every voice is valued, and your unique contributions help shape the future of Atlanta