Accounts Payable Pro: Invoices & Payments

Vaco; San Jose (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking an Accounts Payable Specialist to manage invoice processing, vendor payments, reconciliations, and accounting records. The role requires attention to detail, ability to prioritize tasks, and strong communication skills in a fast-paced environment.

You will work to ensure accuracy, efficiency, and compliance with company procedures while safeguarding confidential information and collaborating with internal teams and vendors.

Qualifications

• 1-3 years of Accounts Payable experience.
• Strong understanding of AP processes, invoice management, and vendor relations.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Proficiency with accounting software and Microsoft Office, particularly Excel.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Process and enter vendor invoices, match purchase orders, and maintain accurate records within accounting systems.
• Reconcile processed transactions by verifying entries and comparing system reports to account balances.
• Analyze invoices and expense reports to accurately code and allocate expenses.
• Manage vendor payments by monitoring discount opportunities, preparing payments, resolving discrepancies, and ensuring proper application of credits.
• Maintain accounting ledgers through accurate posting and verification of transactions.
• Reconcile vendor statements and update vendor information as needed.
• Prepare, organize, and maintain financial records in accordance with company policies and retention requirements.
• Safeguard confidential financial and organizational information.
• Provide general administrative support, including document preparation, proofreading, and record maintenance.
• Collaborate with internal teams and vendors to resolve issues and ensure timely processing of accounts payable activities.

Skills

Accounts Payable

Vendor relations

Microsoft Excel

Attention to detail

Time management

Job description

Vaco by Highspring is seeking an Accounts Payable Specialist to manage invoice processing, vendor payments, reconciliations, and accounting records. The role requires attention to detail, ability to prioritize tasks, and strong communication skills in a fast-paced environment.

You will work to ensure accuracy, efficiency, and compliance with company procedures while safeguarding confidential information and collaborating with internal teams and vendors.