Accounts Payable Pro: Accurate Invoices & Timely Payments

Church Brothers Farms; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

True Leaf Farms is seeking an Accounts Payable Technician to process and code vendor invoices, ensure proper approvals, and support month-end closings. You will work with maintenance and PO systems, reconcile statements, resolve discrepancies with suppliers, and prepare weekly payment runs.

Strong Excel skills and familiarity with accounting software are required; an AA degree and 1–2 years' experience preferred.

Qualifications

• Associates degree (A.A.) and one to two years related experience and/or training; or equivalent combination of education and experience.
• Famous software knowledge strongly preferred.
• Proficient in Microsoft Office suite of applications (Word, Excel, and Outlook) preferred.
• Ability to read and interpret documents such labor laws and procedure manuals.

Responsibilities

• Process accounts payable weekly (data entry, verification, reconciling, updating); supporting documentation, check copies, matches check with related remittance advice and prepares for authorized signer.
• Ensure all invoices are properly matched and approved prior to payment.
• Code all invoices to the proper Cost Center and GL account and enters in the accounting system.
• Reconcile all invoices entered for the month to the vendor’s statement.
• Work closely with the maintenance department and their PO system to ensure all maintenance invoices are assigned POs with proper coding, including received in the system prior to payment.
• Run monthly report in maintenance PO system that lists invoices outstanding at month end. Follow up with vendors and maintenance department on outstanding invoices regularly.
• Audit invoice pricing and totals (as compared to the purchase order when applicable), account coding, tax rates, discounts, pricing of invoices against purchase orders. Reconcile invoices with receiving tickets or packing slips.
• Research and communicate with vendors and suppliers to resolve discrepancies and answer questions regarding invoice details and invoice payment status.
• Track reoccurring invoices on accounts, request invoices missing.
• Update monthly checklists throughout closing schedule.
• Prepare and send intercompany billings/invoices.
• Monitor, reply to vendors’ inquiries and print invoices form general AP email.
• Performs invoice/voucher filing after processing for payment weekly.
• Prepare weekly check run.
• Assist in monthly closings.
• Performs other duties as assigned.

Skills

Accounts payable

Data entry

Vendor invoice processing

PO system

GL accounting

Microsoft Excel

Communication

Attention to detail

Education

Associates degree in accounting or related field

Tools

Microsoft Office Suite

Accounting software

Job description

True Leaf Farms is seeking an Accounts Payable Technician to process and code vendor invoices, ensure proper approvals, and support month-end closings. You will work with maintenance and PO systems, reconcile statements, resolve discrepancies with suppliers, and prepare weekly payment runs.

Strong Excel skills and familiarity with accounting software are required; an AA degree and 1–2 years' experience preferred.