Accounts Payable Payment Administrator

Valiant Integrated Services, LLC; United States; Remote; USD 42,000 - 66,000; Full time

Job summary

Valiant Integrated Services, LLC is seeking an Accounts Payable Payment Administrator to manage vendor setup, ensure timely payments, and maintain accurate records across Costpoint and banking platforms. Responsibilities include processing checks, ACH, and wires, resolving vendor inquiries, handling 1099 reporting, and supporting the payment automation project while ensuring compliance with policies.

The role requires an Associate degree or equivalent AP experience, strong data-entry accuracy,

Qualifications

• Associate degree in Accounting, Business, or Finance, or 7 years of accounts payable experience.
• Strong attention to detail and accuracy in data entry.
• Understanding of basic accounting principles.
• Excellent communication skills to interact with vendors and internal stakeholders.
• Ability to be organized, prioritize tasks, and meet deadlines.

Responsibilities

• Process vendor setups in Costpoint and banking platform to ensure accurate remittance.
• Execute all payments (Check, ACH, Wire) timely per terms.
• Resolve vendor inquiries and AP discrepancies with internal/external teams.
• Track, coordinate, investigate, and reprocess payment returns (EFT, Checks).
• Provide payment confirmations to Business Operations and Audit teams.
• Post and void payments; backup for Concur expenses and cards processing.
• Evaluate and set up vendor registrations in Costpoint; update bank templates.
• Handle 1099 tax reporting, printing and distribution to vendors.
• Assist with payment automation project and related requirements.

Skills

Attention to detail

Data entry

Communication skills

Organizational skills

Problem-solving

Education

Associate degree

7 years AP experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Payroll systems

Job description

The Accounts Payable Payment Administrator is responsible for accurately processing and managing vendor setup and management, ensuring timely payments are made to suppliers while maintaining accurate financial records by verifying bank details, resolving discrepancies, and coordinating with departments to obtain necessary approvals before payment execution.

Responsibilities and Duties:

• Executing check, ACH, and wire remittance setup and entries to effect accurate and timely disbursement of funds in both the Costpoint ERP system and banking platform.
• Execute all forms of payments to include ACH, wires, and foreign exchange within the banking platform in a timely and accurate manner in accordance with payment terms
• Address any escalated vendor queries or AP discrepancies in relevant documentation and/or information with relevant internal customers or external vendors and update details through proper communication and documentation within our Hyland OnBase system.
• Tracking, coordinating, investigating, and reprocessing payment returns to include EFT and Checks.
• Provide any payment confirmations as required by the Business operations team, Accounts Payable and Audit.
• Posting and voiding payments, and acting as backup for Concur expense reimbursement and commercial cards processing.
• Evaluating, documenting, and executing vendor set-ups to ensure data accuracy, timeliness of remittances, and protection of company assets. This includes reviewing vendor registration forms and setting up new vendors or updating existing ones in Costpoint in accordance with Valiant policy. Updating vendor bank template in the bank platform.
• Act as primary for all credit applications, ensuring timely and accurate responses
• Handling 1099 tax reporting, printing and sending 1099 Forms to vendors, and IRS filing.
• Providing basic analysis, research, or processing support to assist with internal client and external vendor inquiries, audit requests, accruals, inter-company invoicing, and special processing (e.g., year-end 1099s or tax remittances)
• Assist with the payment automation project and relevant requirements.

Position Requirements

• Associate’s degree in Accounting, Business, or Finance, or 7 years of accounts payable experience.
• Strong attention to detail and accuracy in data entry
• Understanding of basic accounting principles
• Excellent communication skills to interact with vendors and internal stakeholders
• Ability to be organized, prioritize tasks, and meet deadlines
• Experience with accounts payable processes preferred
• 3 + years of experience with payables operations, preferably within the Wells Fargo bank portal.
• Great organizational skills and attention to detail.
• Proven problem-solving abilities and the ability to work effectively and accurately under pressure.
• Ability to exercise discretion and sound decision‑making related to personal data, including payroll information.
• Ability to manage multiple requests, assess priorities, and consistently achieve deadlines.
• Proficiency in Microsoft Office (i.e., Excel, Word, and PowerPoint) and payroll applications.

Valiant Integrated Services is an employer who hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.