Accounts Payable Manager: Lead, Optimize & Vendor Relations

Lift Solutions Holdings; Conshohocken (Montgomery County); On-site; USD 70,000 - 100,000; Full time

Job summary

Lift Solutions Holdings is seeking an Accounts Payable Manager to lead the AP function and develop the AP team. You will ensure accurate, timely vendor payments, maintain strong vendor relationships, and drive process improvements across AP operations.

The role requires ownership of controls, reconciliation, and performance monitoring, plus close collaboration with the Corporate Controller to uphold compliant, efficient financial processes.

Qualifications

• Experience leading an AP team and managing vendor relationships.
• Strong controls and process-improvement mindset.
• Proficient in AP systems and reconciliation practices.
• Ability to communicate with internal departments and vendors.
• Knowledge of 1099 reporting and regulatory requirements.

Responsibilities

• Own the accuracy of AP work product. Maintain an error log and a quality-review process.
• Ensure vendor statements are reviewed and reconciled monthly, with the AP Manager’s documented sign-off.
• Operate a duplicate-payment control before every payment run.
• Ensure invoices are processed accurately and timely and payments go out per the approved cash plan, with remittances sent.
• Own the AP aging: know every significant balance, work past-due accounts proactively, and resolve credit holds before they affect operations.
• Be the vendor-facing contact for payment questions and payment plans within approved authority.
• Escalate to the Corporate Controller only per the escalation matrix.
• Maintain a documented absence-coverage plan.
• Provide the Corporate Controller a written weekly status every Friday: aging summary, vendor issues and payment plans, statement reconciliation status, error trends, and team workload.
• Prepare and file annual 1099s accurately and by the IRS deadline, including W-9 collection and vendor record maintenance throughout the year.
• Maintain compliance with business licenses and registrations relevant to the AP function.
• Communicate proactively with the team and affected departments.
• Maintain full working proficiency in Beanworks and all AP systems; serve as the first line of support and training for the team.
• Keep the company’s D&B report current and accurate, and monitor changes that could affect vendor credit terms.
• Administer the corporate credit card program: card issuance and limits, timely collection of receipts and coding, and monthly reconciliation.

Skills

Team leadership

Vendor management

Accounts payable

Process improvement

Job description

Lift Solutions Holdings is seeking an Accounts Payable Manager to lead the AP function and develop the AP team. You will ensure accurate, timely vendor payments, maintain strong vendor relationships, and drive process improvements across AP operations.

The role requires ownership of controls, reconciliation, and performance monitoring, plus close collaboration with the Corporate Controller to uphold compliant, efficient financial processes.