Accounts Payable Manager | Active International | Pearl River, NY

AMS; Pearl River (NY); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive benefits package

Career growth opportunities

Job summary

AMS is seeking an experienced Accounts Payable Manager to lead daily AP operations and develop a high-performing team in a hybrid work setting.

You will oversee the AP lifecycle, review invoices and payments, ensure accuracy and controls, and collaborate with accounting and other departments to drive process improvements.

Qualifications

• Bachelor’s degree in accounting/finance/business or equivalent.
• 5–10 years of progressive AP experience.
• Experience leading or supervising AP staff.
• Strong understanding of AP processes and internal controls.
• Comfort with ERP/accounting systems and Excel.

Responsibilities

• Oversee the full accounts payable lifecycle—from invoice receipt and coding through approvals and payment processing.
• Review and approve invoices and payment runs (ACH, check, wire, and credit card) in line with company policies.
• Ensure invoices are processed accurately and on time while maintaining compliance with payment terms.
• Troubleshoot invoice discrepancies, payment issues, and vendor questions with a solutions-first mindset.

Skills

Detail-oriented

Organized

Calm problem-solving

Clear communication

Collaborative leadership

Education

Bachelor’s degree in Accounting/Finance/Business or related field

Tools

ERP/Accounting systems

Microsoft Excel

Job description

About the role

We’re looking for an experienced, hands‑on Accounts Payable Manager who enjoys being close to the work and leading a team that keeps things running smoothly behind the scenes. In this role, you’ll oversee daily AP operations, support and develop a talented team, and partner closely with accounting and other departments across the organization.

This is a great opportunity for someone who takes pride in building strong processes, values collaboration, and likes rolling up their sleeves in a fast‑paced, supportive environment.

What you’ll do

Lead Accounts Payable Operations

• Oversee the full accounts payable lifecycle—from invoice receipt and coding through approvals and payment processing
• Review and approve invoices and payment runs (ACH, check, wire, and credit card) in line with company policies
• Ensure invoices are processed accurately and on time while maintaining compliance with payment terms
• Troubleshoot invoice discrepancies, payment issues, and vendor questions with a solutions-first mindset
• Oversee the travel and entertainment (T&E) system, including setup, maintenance, and user support
• Support AP/AR offsets, funding needs, credit card variance analysis, and refund processing
• Oversee vendor setup and maintenance, including W-9 collection and 1099 reporting support

Lead & Support the AP Team

• Provide day-to-day leadership, guidance, and training to the accounts payable team
• Help prioritize workloads and keep things moving during peak periods
• Support team development through coaching, feedback, and knowledge sharing
• Make sure procedures and controls are followed—without losing sight of efficiency

Compliance, Reporting & Close

• Maintain strong internal controls and clean audit trails
• Support internal and external audits related to accounts payable
• Prepare and review AP aging and related reports
• Assist with month-end close activities and reconciliations
• Proactively flag risks, issues, or unusual trends to accounting leadership

Improve & Collaborate

• Look for ways to make AP processes more efficient, accurate, and scalable
• Partner with accounting and other teams to solve problems and streamline workflows
• Support system upgrades and process improvement initiatives

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business, or a related field (or equivalent experience)
• 5-10 years of progressive accounts payable experience
• Previous experience leading or supervising AP staff
• Strong understanding of AP processes and internal controls
• Comfort working with ERP/accounting systems and Microsoft Excel

Nice to Have

• Experience in a high-volume or multi-entity environment
• Hands‑on experience with ERPs such as NetSuite, SAP, Oracle, Workday, Sage, or similar systems
• Experience supporting audits or compliance initiatives

Skills & Style

• Detail‑oriented, with a strong commitment to accuracy
• Organized and able to juggle multiple priorities
• Calm, solutions‑focused approach to problem‑solving
• Clear and professional communicator
• Collaborative, hands‑on leadership style

What It’s Like to Work Here

• Hybrid work environment
• Fast‑paced but supportive team culture
• Opportunities to make an impact and improve how things work
• Peak workloads around close and audit cycles—but strong teamwork to get through them

About Us

AMS is a global media solutions company built on growth for the brands we serve and the people who power us.

Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.

Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long‑term commitment we bring to our clients.

Why You’ll Love Working Here

• A culture that values creativity, collaboration, and care
• Opportunities to learn, grow, and lead across brands and markets
• Regular in‑office collaboration that fuels connection and innovation
• Recognition that celebrates your impact
• We grow together. Your growth drives our success.

Travel

This position does not require regularly scheduled travel

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary range for this role is $85,000 - $95,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.