Accounts Payable Manager

Marathon Sports; Waltham, Northern (MA, KY); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Marathon Sports, a premier running specialty brand in New England, seeks an Accounts Payable Manager in Waltham, MA. This full-time role oversees AP operations, vendor relations, payroll processing every other week, and related finance functions across multiple store locations.

You will handle utilities, store services, month-end tasks, and collaborate with cross-functional teams to maintain accurate records. Prior experience in high-volume AP and ERP systems is preferred.

Qualifications

• Bachelor's Degree in accounting or related field.
• Experience in accounts payable and high-volume processing.
• Proficiency with ERP systems such as NetSuite and electronic payment platforms.
• Experience with PayChex or payroll processing is a plus.
• Strong organizational skills and attention to detail.

Responsibilities

• Oversee invoices and payments processing to meet deadlines.
• Manage weekly check runs and reconcile vendor statements.
• Review inquiries related to invoices and payment requests.
• Coordinate payroll processing every other week with HR.
• Support month-end and year-end closing activities.
• Establish and maintain AP controls and procedures.
• Collaborate with vendors, store managers, and corporate staff.

Skills

Vendor management

Accounts payable

Payroll processing

Communication

Problem solving

Education

Bachelor's Degree in accounting or related field

Tools

NetSuite

Bill.com

QuickBooks

PayChex

Google Workspace

Microsoft Office

Job description

Job Title: Accounts Payable Manager
Location: Waltham, MA
Job Type: Full-time, M-F some nights and weekends
Salary: $70-75K Based on Experience

Our Company:

For five decades, Marathon Sports has been the premier running specialty brand in New England. With 32 retail locations and a robust digital presence, we are a community of passionate runners and fitness enthusiasts constantly growing. Our dedicated team of experts provides unparalleled knowledge and service across our brand experiences. Our vision is to be the most influential and trusted running brand.

Position Summary:

The Accounts Payable Manager is responsible for overseeing the company’s accounts payable
operations, ensuring accurate and timely processing of invoices and payments. This position serves as the primary point of contact for vendors, store managers, and corporate staff regarding accounts
payable matters. This position is also responsible for processing payroll every other week.

In addition to managing the daily AP function, the Accounts Payable Manager oversees utility and
facility-related payments for all store locations, supports accounts receivable activities, assists with
month-end and year-end accounting requirements, and works closely with internal teams to maintain
accurate and up-to-date financial records.

Accounts Payable Management

• Monitor AP workflow to ensure invoices and payments are approved, processed accurately and according to established deadlines.
• Initiate online payments for utilities, shipping, and other recurring services.
• Review and respond to inquiries related to invoices, statements, payment requests, and
  account questions.
• Manage the weekly check runs.
• Reconcile monthly vendor statements and investigate discrepancies.
• Calculate month-end accruals.
• Process credit applications and sales tax certificate requests.
• Investigate and resolve outstanding or inaccurate payments in collaboration with appropriate
  team members.
• Review monthly AP aging and address aged invoices, credits, and unresolved balances.
• Collect and maintain contractor W-9 forms. Prepare 1099 forms.
• Support year-end AP reporting and reconciliation activities as needed.
• Establish and maintain efficient AP procedures and controls.

Facilities & Store Operations

• Collaborate with the appropriate accounting and operations personnel to ensure accurate
  setup, coding, accounting, and tracking of store services and facility expenses.
• Set up utilities and services for new store locations
• Monitor recurring facility expenses

Accounts Receivable Management

• Create invoices to vendors and accounting entries by working with marketing, operations, and buyers
• Manage collection of accounts receivables working with business partners
• Establish process for accounts receivable controls

Payroll Processing

• Process payroll every other week
• Research and resolve payroll issues
• Work with store managers to ensure hours entered in Paychex are accurate
• Work closely with VP HR on payroll discrepancies and issues

Additional Responsibilities

• The Accounts Payable Manager may be asked to perform other accounting, administrative, or
  financial operations duties as needed to support the company.

Qualifications:

Experience

• Bachelors Degree in accounting or related field
• Previous experience in accounts payable, accounting, or a related financial operations role.
• Experience managing high-volume invoice and payment processing.
• Strong understanding of vendor account management and account reconciliation.
• Prior payroll experience a plus
• Proficient with Google or Microsoft suite
• Experience with NetSuite and electronic accounts payable/payment platforms such as Bill.com
  preferred
• Experience with QuickBooks preferred
• Experience with PayChex preferred
• Experience with process improvement and AP automation
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple deadlines and manage recurring payment responsibilities.
• Strong communication and problem-solving skills.
• Ability to work collaboratively with vendors, store managers, corporate staff, buyers, and
  accounting personnel.
• Ability to identify discrepancies and follow through to resolution.
• Experience with month-end and year-end accounting processes preferred.
• Experience with multi-location retail or store operations is a plus.